Job Description
Finance & Office Administrator
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Primary Location: Newcastle, NSW, AU
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Metso are currently seeking an organised, reliable and experienced Finance and Office Administrator to join our team at Warabrook. This is a varied role suited to someone who enjoys working with numbers, staying organised and providing practical support in a busy business environment.
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You'll be responsible for a combination of bookkeeping, accounts and general administration, helping to keep the day-to-day financial and administrative functions of the business running smoothly.
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About the Role
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You will be responsible for a combination of bookkeeping, accounts and general office administration duties, helping ensure the day-to-day financial and administrative functions of the business run smoothly.
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Key responsibilities will include:
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Finance Administration
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Accounts payable and accounts receivable
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Bank and credit card reconciliations
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Processing and coding transactions
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Raising and processing invoices
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Following up outstanding accounts
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Maintaining accurate financial records
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Data entry and record keeping
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Managing emails and general correspondence
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Maintaining electronic and manual filing systems and business records
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Assisting with supplier and customer enquiries
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Payroll Administration
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Monitor employee timesheet submission and follow up outstanding or inaccurate timesheets.
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Assist with payroll administration activities by ensuring timesheet accuracy and completeness prior to processing.
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Upload and review timesheets into the company pay system, review and submit for
approval/processing.
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Office & Facilities Management
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Process approved employee travel requests and coordinate travel arrangements.
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Manage office supplies, stationery and purchasing requirements to maintain business operations.
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Coordinate office facilities and maintenance services,



including cleaners, waste management and building service providers.
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Monitor and action enquiries received through shared company email accounts.
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Answer incoming telephone calls and direct enquiries appropriately.
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Manage uniform orders for recent starters
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Systems & Administration Support
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Maintain accurate information across business systems and administrative databases.
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Support continuous improvement of administrative processes and office systems.
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Provide general administrative support to operational and leadership teams as required.
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About You
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We are looking for someone who is dependable, organised and takes pride in producing accurate work.
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The successful applicant will ideally have:
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Previous bookkeeping, accounts or administration experience
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Experience with Xero accounting software
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Experience with ERP systems an advantage
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Experience with accounts payable and receivable
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Good Microsoft Office skills, particularly Excel and Outlook
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Strong attention to detail and accuracy
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Excellent organisational and time-management skills
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The ability to prioritise and manage multiple tasks
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Good written and verbal communication skills
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The ability to work independently and as part of a team
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A high level of discretion when handling confidential information
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A proactive attitude and willingness to assist wherever required
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Knowledge of Australian payroll, superannuation, GST and general bookkeeping requirements is required for this role.
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What We Offer
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A varied bookkeeping and administration role
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A friendly and supportive working environment
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The opportunity to take ownership of your role
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Flexible working arrangements where appropriate - we are open to flexible hours - 4 days a week or school hours for the right candidate.
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Competitive remuneration based on experience
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Opportunity for the position to develop as the business grows
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📌 Finance & Office Administrator (New South Wales)
🏢 Metso
📍 New South Wales