Job Description
About the Role: Administration Manager
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We are seeking an experienced and organised Administration Manager to join our Childcare Centre team. Reporting to the Director of Childcare, you will provide professional administrative leadership for the Centre — overseeing enrolments, occupancy, customer service, records, compliance, financial administration and family communications. This is a hands‐on, people‐focused role for someone who thrives on keeping a busy centre running smoothly.
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Administration & Compliance
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First point of contact for families, visitors and enquiries
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Maintain accurate, confidential records in line with the Education and Care Services National Law and Regulations
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Support staff rosters, compliance documentation, audits and Quality Improvement Plan (QIP) reviews
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Maintain Working with Children Check, First Aid and other mandatory compliance records
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Coordinate incident, injury and medication documentation
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Enrolments, Occupancy & Family Engagement
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Manage enrolments, waitlists, orientations and room transitions
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Coordinate family tours, open days and centre communications
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Monitor occupancy levels and provide weekly reporting to the Centre Director
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Build positive family relationships and respond to enquiries with care
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Process fee invoicing, receipting and follow‐up on outstanding accounts
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Administer and reconcile Child Care Subsidy (CCS) claims via CCSS
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Reconcile daily takings, EFTPOS and petty cash; support payroll and budgeting
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Operational Support
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Maintain a welcoming, professional reception area
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Assist with onboarding, induction and liaison across College departments
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The successful candidate will have:
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Strong administration and organisational skills, with excellent customer service and communication abilities
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Experience managing confidential information and compliance processes
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Prior experience in the childcare, education or not‐for‐profit sector
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Familiarity with the Child Care Subsidy (CCS) system and childcare management software
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Certificate IV or Diploma in Business Administration, Accounting or a related field
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Understanding of the National Quality Framework (NQF) and Education and Care Services National Law
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Current HLTAID012 Provide First Aid in an education and care setting
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Current Working With Children Check
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All staff are expected to prioritise child safety and provide adequate supervision at all times.
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Advantages
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Beautiful state‐of‐the‐art centre and resources.
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New management with a supportive culture .
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Part of the Tranby College campus and community.
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Access to an Employment Assistance Program (EAP).
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School Tuition and Childcare fee discounts.
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Chaplain and wellbeing support.
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Growing organisation with opportunities for career growth and progression.
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Onsite free parking.
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About Us
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At Tranby College, we're passionate about honouring the uniqueness of each child, helping them thrive as individuals.
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As an independent, Childcare – Year 12, College community of the Uniting Church of Australia, Tranby College offers a nurturing learning environment, honouring the uniqueness of each child. Our purpose is to prepare our students not only for academic success but for active participation in a complex and interconnected world.

📌 Administration Manager - Childcare (Perth)
🏢 Tranby College
📍 Perth