Job Description
Parramatta, Australia | Posted on 09/02/2026
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The Administration Assistant will be responsible forsupporting the effective day-to-day administration of the DLUX Australiaoffice.
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The role will coordinate office operations,
employeerequirements,
vendors, travel and logistics, documentation and
generaladministrative
activities while working closely with the People & Cultureand Corporate Services teams.
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The successful candidate should be organized, dependable,service-oriented and comfortable taking ownership of administrative mattersfrom initiation through to closure.
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Key Responsibilities
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Office Administration
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Supportthe smooth day-to-day operation of the Sydney office.
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Maintaina professional, organized and welcoming office environment.
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Coordinateoffice supplies, stationery, pantry requirements and other consumables.
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Coordinatewith building management and external service providers for office-
relatedrequirements.
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Monitoroffice maintenance requirements and ensure issues are followed through toclosure.
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Assistwith meeting room arrangements and internal/external meetings.
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Receiveand coordinate deliveries, couriers and business correspondence.
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Maintainappropriate
administrative records, files and trackers.
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Employee & People Support
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Provideadministrative
support for employee onboarding and offboarding activities.
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Coordinateworkplace
access, keys, equipment and other joining requirements.
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AssistPeople & Culture with maintaining employee documentation andadministrative records.
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Supportnew employees and employees travelling or relocating to Australia withpractical office and administrative requirements.
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Assistin coordinating employee engagement activities, meetings and companyevents.
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Handleemployee information and company records with appropriate confidentiality.
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Requirements
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Travel & Logistics
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Assistwith business travel arrangements, including flights, accommodation andlocal transportation, where required.
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Coordinateaccommodation
and logistical requirements for employees travelling toAustralia on business assignments.
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Maintaintravel-related records and supporting documentation.
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Coordinatewith employees and relevant internal teams to ensure travel arrangementsare completed on time.
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Coordinatewith approved vendors and service providers for office-
relatedrequirements.
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Obtainquotations and supporting information for administrative purchases whererequired.
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Assistwith purchase requests and maintain supporting records.
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Verifythat invoices are supported by appropriate documentation before forwardingthem for processing.
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Followup with vendors regarding service delivery, invoices and
outstandingactions.
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Maintainvendor contact information and relevant administrative documentation.
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Assets & Facilities Support
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Assistwith maintaining records of office assets, equipment, keys and accesscards.
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Coordinateallocation
and return of company assets in collaboration with IT andPeople & Culture.
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Assistwith periodic physical verification of office assets.
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Reportfacilities, safety, security or maintenance concerns promptly andcoordinate corrective action.
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Documentation & Compliance Support
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Maintainorganized electronic and physical administrative records.
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Assistwith documentation required for internal audits, certifications, insuranceand other compliance activities.
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Supportrecord keeping in accordance with company policies and
applicablerequirements.
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Ensuresensitive company and employee information is handled securely andconfidentially.
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General Business Support
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Provideadministrative
support to management and other teams as
reasonablyrequired.
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Assistwith scheduling meetings, preparing documents and coordinating
businessactivities.
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Trackassigned actions and follow up with relevant stakeholders for timelyclosure.
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Identifyadministrative
inefficiencies and suggest practical improvements toprocesses.
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Qualifications & Experience
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Diploma,Bachelor's degree or equivalent qualification in Business
Administration,Management
or a related discipline is desirable.
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Approximately 1–3 years of experience in office administration,
coordination,business
support or a similar role.
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Experienceworking in a qualified services, consulting or technology environmentwould be advantageous.
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Familiaritywith Australian workplace practices and office administration would bebeneficial.
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Strongorganizational
and time-management skills.
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Goodwritten and verbal communication skills.
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Strongattention to detail and accuracy.
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Abilityto manage multiple activities and priorities simultaneously.
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Goodworking knowledge of Microsoft Office or similar business productivitytools.
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Abilityto maintain accurate records and documentation.
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Professionaland courteous approach when dealing with employees, vendors, clients andvisitors.
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Proactiveapproach to identifying and resolving administrative issues.
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Abilityto work independently while collaborating effectively with teams acrossAustralia and India.
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What We Expect
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At DLUX Tech, we expect our team members to demonstrate:
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Ownership – Take responsibility for assigned activities and follow them through to completion.
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Accountability – Deliver on commitments andcommunicate early when there are challenges.
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Attention to Detail – Maintain accuracy indocumentation, records and administrative activities.
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Responsiveness – Support employees and
businessrequirements
promptly and professionally.
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Collaboration – Work effectively with colleaguesacross functions and locations.
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Continuous Improvement – Look for practical ways tomake administrative processes simpler and more efficient.
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Success in this position will be reflected through:
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Smoothand reliable day-to-day office operations.
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Timelyclosure of administrative requests and issues.
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Accurateand up-to-date administrative and asset records.
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Effectivecoordination
with employees, vendors and internal stakeholders.
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Well-managedonboarding, travel and logistical requirements.
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Minimaladministrative
escalations caused by missed follow-ups.
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Consistentcompliance
with DLUX policies and procedures.
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The responsibilities outlined above are intended to describethe general nature of the role and may evolve as DLUX Tech's
Australianoperations
continue to grow.

📌 Administration & Operations Assistant (Sydney)
🏢 DLUX TECH
📍 Sydney