Job no:
******
Work type:
Permanent
Location:
Rockhampton
Categories:
Administration
About the role
Mater Private Hospital Rockhampton
is seeking a dedicated and detail-oriented
Health Records Scanning Officer
to join our Medical Records team in a
full-time, maximum-term
contract position (38 hours per week) from August **** to February ****.
This is an exciting prospect to play a vital role in supporting patient care by ensuring health information is accurately digitised, securely managed, and readily available within Mater's digital health record system.
Working within a collaborative healthcare environment, you'll contribute to the efficient management of clinical information that supports quality care across the hospital.
As a key member of the Health Records team, you will support the accurate and timely processing of patient information through a range of document management activities.
You will:
Prepare, scan, quality check and process physical and digital health records into Mater's electronic record systems
Manage high-volume documentation, including patient records, referrals and clinical correspondence
Receive, track, batch and organise documents throughout the scanning workflow
Verify patient and encounter information to maintain data accuracy and record integrity
Conduct quality assurance checks to ensure scanned documentation is complete and compliant
Assist with document retrieval, record tracking and health record retention activities
Prioritise workloads to meet operational requirements and service delivery expectations
Maintain strict confidentiality and adhere to privacy and health information management policies
Collaborate with clinical, administrative and clinical coding teams to support timely access to patient information
Contribute to continuous improvement initiatives and support broader Medical Records operations as required




About you
You are a highly organised and reliable administration professional who thrives in a fast‐paced environment and takes pride in producing accurate, high‐quality work.
You understand the importance of confidentiality and enjoy working as part of a team that supports essential healthcare services.
To be successful in this role, you will have:
Previous experience in high-volume document management, records administration or scanning environments
Administration experience within a hospital, healthcare or medical setting (highly regarded)
Strong attention to detail and a commitment to data accuracy
Excellent organisational skills with the ability to manage competing priorities
Experience working with electronic records or document management systems
Strong computer literacy and confidence working across multiple systems
Well‐developed communication and interpersonal skills
A proactive approach to problem‐solving and continuous improvement
The ability to work independently while contributing positively to a collaborative team environment
A commitment to maintaining privacy, confidentiality and compliance standards
Mater is Queensland's largest not‐for‐profit network of public and private hospitals and healthcare services, bringing together world‐class expertise across healthcare , education , fundraising & philanthropy and research .
With more than 14,000 employees, 13 facilities and almost 700,000 patients cared for each year,



we're committed to empowering people to live better lives through improved health and wellbeing.
At Mater, our people are at the heart of everything we do.
You'll join a values‐driven organisation that combines compassionate care with innovation, education and research, creating meaningful career opportunities while making a genuine difference in the communities we serve.
What's in it for you?
Career growth opportunities
across healthcare, corporate, research and leadership pathways
Professional development and learning
through Mater Education and internal development programs
Generous salary packaging
to help maximise your take‐home pay
Health and wellbeing support,
including EAP, pastoral care and discounted private health insurance
Fitness Passport
access and a range of lifestyle, retail and travel discounts
Discounted parking
and reduced prices at Mater cafés and coffee outlets
A supportive culture where your contributions are recognised and your development matters
Whether you're looking to grow your career, develop new skills or be part of something meaningful, Mater provides the opportunity to thrive while making a lasting impact.
Wednesday 30th September ****
All successful candidates may be required to complete pre‐employment checks (including criminal history, working rights, medical and working with children checks).
Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued.
We welcome applications from people of all backgrounds and abilities.
Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.
Advertised:
03 Sep **** E. Australia Standard Time
Applications close:
30 Sep **** E. Australia Standard Time
#J-*****-Ljbffr

📌 Health Records Scanning Officer (Rockhampton)
🏢 Mater Health Services
📍 Rockhampton