We're partnering with a well-established commercial fitout/refurbishment contractor delivering high-quality projects across Melbourne.
Due to a healthy pipeline, they're looking to add a Project Coordinator who can support Project Managers and Site Teams to keep programs, procurement, and documentation running smoothly.
The Role
Reporting to a Project Manager, you'll help coordinate end-to-end delivery across multiple workstreams - subcontractor engagement, RFIs, procurement, cost tracking, and project admin - while building your capability toward a full Project Manager pathway.
Key responsibilities
Support PMs with
program tracking, procurement and subcontractor onboarding
Assist with
RFIs, variations, document control
and project reporting
Coordinate
site/start-up requirements
(inductions, SWMS, permits, lead times)
Track
budgets, commitments, invoices
and basic cost reporting
Liaise with consultants, suppliers,



and internal teams to keep deliverables on time
Maintain strong governance around
quality and safety documentation
About You
Experience as a
Project Coordinator / Contracts Admin / Project Engineer/ Assistant PM
(construction or fitout)
Exposure to
commercial fitout/refurb
projects (ideal), or a strong build background with transferable skills
Confident communicator who can coordinate stakeholders and keep momentum
Solid documentation and systems discipline
Proactive, solutions-focused, and keen to progress your career
What's On Offer
Robust pipeline of
repeat-client fitout/refurb
projects
Supportive team with genuine development toward
PM progression
Modern systems and structured project processes
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📌 Project Coordinator (Melbourne)
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📍 Melbourne