Project Support Officer (AO3) Sunshine Coast, QLD | Contract Opportunity | Government background an advantage.
An exciting opportunity exists for an experienced Project Support Officer (AO3) to provide administrative, coordination and project support services across major transport infrastructure programs on the Sunshine Coast.
Working closely with project teams and key stakeholders, you will support the planning, delivery and governance of project activities, helping to ensure effective coordination, streamlined processes, quality reporting and successful project outcomes.
Reporting to the Manager , this role offers exposure to large-scale infrastructure delivery in a dynamic project environment.
Key Responsibilities Manage document control systems to ensure accurate filing, version control and timely retrieval of project and corporate documentation.
Control access to and distribution of sensitive documents, ensuring confidentiality and appropriate permissions are maintained.
Coordinate document workflows, including tracking submissions, approvals and revisions.
Administer electronic document management systems (EDMS) such as SharePoint, InEight, DMS or similar platforms, including providing user support and training where required.
Maintain archives and records in accordance with organisational retention policies and compliance requirements.
Establish and maintain administrative systems including stakeholder registers, correspondence logs and project records.
Provide high-level administrative support to project managers and project teams.
Coordinate meetings, prepare agendas, record and distribute minutes, and manage associated documentation.
Develop and maintain spreadsheets,



registers and project tracking tools.
Prepare reports, presentations and project updates.
Liaise with stakeholders at various levels to obtain, clarify and communicate information.
Ensure administrative processes comply with organisational quality, records management and governance requirements.
Prepare standard project correspondence using the Microsoft Office suite.
Perform general administrative duties including data entry, filing and document management.
About You To be successful in this role, you will demonstrate: Strong administrative and project support experience within a project-based setting.
Excellent organisational skills with the ability to manage multiple priorities and deadlines.
Experience working with document management and document control systems.
Advanced skills across the Microsoft Office suite, particularly Word, Excel, Outlook and PowerPoint.
Strong communication and stakeholder engagement skills.
High attention to detail and commitment to maintaining accurate records.
Ability to work collaboratively within a project team while managing competing priorities.
Desirable Experience Experience supporting major infrastructure, construction, engineering or transport projects.
Knowledge of project governance, reporting and project administration practices.
Experience using SharePoint, InEight, DMS or similar electronic document management systems.
Please forward your resume and cover letter in Word - Job closes Thursday 11th September, **** For more information please reach out to Pauline Stephens, at ************ Reference number: ******* Profession:GovernmentGovernment Company: empire group Date posted: 3rd Sep, ****

📌 Project Support Officer (Queensland)
🏢 empire group
📍 Queensland