IMMEDIATE START
Salary packaging benefits to increase your take-home pay
Supportive, inclusive team culture
Ongoing learning and career development opportunities
A meaningful role where your work makes a real difference
Doutta Galla Aged Services is seeking an experienced and highly organised Procurement & Accounts Payable Coordinator to support our centralised Procurement and Accounts Payable functions.
This role is critical in ensuring the seamless coordination of supplier management, purchasing processes, contract administration, and invoice approvals across the organisation.
Working closely with operational teams, suppliers, facilities staff, property teams and the broader Finance function, you will be the key subject matter expert for procurement-to-payment processes and related systems.
About the Role
As the Procurement & Accounts Payable Coordinator, you will be responsible for coordinating procurement and supplier activities, supporting invoice processing workflows, maintaining supplier records and contracts, and providing operational support for the ARM and Urbanise platforms and their integration with Epicor.
You will play a pivotal role in ensuring that goods and services are procured efficiently, suppliers are managed effectively, and invoices are approved and processed in a timely manner.
Key Responsibilities:
Procurement & Supplier Management
Coordinate procurement activities across the organisation to support efficient purchasing and supplier engagement.
Partner with operational locations to ensure ordering processes are followed and streamlined.
Maintain supplier accounts across Epicor, ARM and Urbanise (systems Doutta Galla uses)
Verify supplier banking details and ensure all new suppliers are accurately established within finance systems.
Manage supplier contracts and maintain accurate supplier records.
Conduct supplier analysis and reporting, monitoring pricing, service quality and value for money.




Manage ARM catalogue updates and facilitate the setup of current suppliers
Accounts Payable Coordination
Support invoice processing activities as required.
Manage ARM invoice approvals and purchase order receipting to ensure invoices are approved and paid on time.
Coordinate Urbanise invoice approvals with the Property Team to ensure accurate and timely integration into Epicor.
Respond to accounts payable and procurement-related queries from staff and management.
Ensure compliance with accounting controls, financial procedures and organisational policies.
Systems Support
Provide primary operational support for ARM and Urbanise systems and their interface with Epicor.
Troubleshoot issues and resolve user queries.
Deliver training and guidance to staff as required.
Maintain system data and complete updates as organisational changes occur.
Act as the key contact for system-related procurement and AP issues.
Stakeholder Engagement
Build strong working relationships with operational staff, suppliers and service providers.
Collaborate closely with Finance team colleagues to ensure coordinated and efficient service delivery.
Communicate effectively with Facilities and Corporate Services teams regarding procurement and systems issues.
To be successful in this role, you will bring:
Strong experience in Accounts Payable and procurement functions.
Experience in an Administration, Finance Officer or similar role within a medium to large organisation.
Demonstrated knowledge of accounting controls, processes and procedures.
Excellent data entry accuracy and attention to detail.
Strong analytical,



problem-solving and organisational skills.
Ability to manage competing priorities and work effectively to deadlines.
Excellent communication and stakeholder management skills.
Proven ability to work collaboratively across multiple teams.
Intermediate to advanced Microsoft Office skills including Excel, Word, Outlook and PowerPoint.
Unrestricted Australian working rights.
Eligibility to work in Aged Care in accordance with legislative requirements.
Desirable
Experience using ARM, Urbanise and/or Epicor systems.
Previous experience in the aged care, health care or community services sectors.
Experience supporting procurement-to-payment workflows and supplier management processes.
Why Join Doutta Galla?
At Doutta Galla, our purpose is to support older people to live with dignity, respect and choice.
We are committed to creating a workplace culture that values collaboration, accountability, continuous improvement and excellence in service delivery.
You will join a supportive team where your expertise will directly contribute to operational efficiency and the delivery of quality care and services to our residents and communities.
We are committed to diversity, inclusion, and creating a culture of care-not just for our residents and clients, but for our people.
Here, you'll be supported, heard, and empowered to thrive.
If you are a detail-oriented procurement and accounts professional who enjoys building strong stakeholder relationships and improving business processes, we would love to hear from you.
Note: Unsolicited applications from agencies will not be accepted.
Doutta Galla prides itself on cultural diversity and inclusion.
We are an equal opportunity employer; all applicants will be considered for employment.
Applicants must have the right to work in Australia and be eligible to work in Aged Care under the Aged Care Act **** (Cth).
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📌 Procurement & Accounts Payable Coordinator (Victoria)
🏢 Doutta Galla
📍 Victoria