Outstanding opportunity in Newcastle's CBD to join a leading independent real estate agency as an experienced administrator to take ownership of the sales process from the moment a property is listed through to settlement.This is the role that holds everything together.
You'll be the person who knows where every file sits, what's outstanding, and what happens next, keeping agents, vendors, purchasers, solicitors and third parties moving in the same direction.
It suits someone who takes genuine satisfaction in a well-run process and who would rather prevent a problem than fix one.You won't be doing it alone.
You'll have the support of an experienced remote professional and an onshore Operations Manager, so your focus can stay on judgement, oversight and the parts of the process that need a senior head.What you'll be doingManaging the end-to-end sales administration process from listing through to settlementPreparing and processing listing documentation, agency agreements and sales advicesLiaising with vendors, purchasers, solicitors, conveyancers and other agencies to keep transactions on trackTracking cooling-off periods, deposits, conditions and settlement dates, and following up anything outstandingCoordinating agent marketing inc campaign bookings, copy, photography,



signage and portal listingsCoordinating in-house promotion and brand activityMaintaining accurate records in the CRM and ensuring compliance obligations are metDelegating to and reviewing the work of the remote support role, and working alongside the Operations Manager on process improvementIdeal Experience requiredIdeally solid experience in real estate administration, ideally across the listing-to-settlement process, OR from closely related industries such as conveyancing, legal, property management, finance, insurance or settlements; who have strong crossover skills and want to move into real estate.Strong organisational skills and genuine attention to detail — you notice the thing that's missingConfident communication with clients and third parties, including when a deal is under pressureComfort managing several transactions at different stages at onceThe ability to work independently and take ownership, while supporting a small teamGreat verbal & written communication skillsThe ability to work in the agency office full time – Newcastle CBDAlso useful, but not essentialBasic trust accounting experienceExperience with real estate CRM and marketing platformsA NSW Certificate of Registration or Real Estate LicenceWhat's on offerA defined, senior role with real ownership of the processGenuine support: an experienced remote professional and an onshore Operations ManagerStable, sociable hours & no weekend workA collaborative team environment in the Newcastle property industryA business environment where growth is encouraged, and progression is a genuine opportunity
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📌 Senior Administrator - Real Estate (New South Wales)
🏢 Connected People
📍 New South Wales