WTAC Commercial Services is seeking a reliable and organised Workshop Administration Officer to join our team in Kalgoorlie.

This is a full-time, locally based position supporting our workshop operations across boilermaking and fabrication, heavy diesel mechanical services, fleet management and mine-site activities.

We are looking for someone who is comfortable working in a busy workshop environment, can keep documentation and systems organised, and is confident dealing with employees, suppliers, clients and mining-company administration requirements.

About the Role

Working closely with the General Manager, Workshop Manager and trades team, you will provide day-to-day administrative support to keep the workshop running efficiently.

The role will include:

- General workshop and office administration

- Managing incoming emails, phone calls and enquiries

- Preparing and maintaining job files and workshop records

- Raising purchase orders and assisting with supplier documentation

- Processing invoices and supporting accounts administration

- Timesheet collection and payroll preparation support

- Maintaining employee training, competency, licence and medical records

- Assisting with employee and contractor onboarding

- Coordinating mine-site inductions and mobilisation requirements

- Maintaining vehicle, plant and equipment records

- Monitoring registrations, servicing, inspections and compliance documentation

- Assisting with WHS documentation, registers and record keeping

- Maintaining controlled documents through SharePoint

- Uploading and maintaining information through client and contractor portals

- Assisting with quotes,



work orders and customer documentation

- Booking travel, accommodation and training when required

- General support to workshop supervisors, mechanics and boilermakers

Systems and Software

The successful applicant should be confident using computers and common business systems.

Experience with the following would be highly regarded:

- INX

- Microsoft Outlook

- Microsoft Word

- Microsoft Excel

- Microsoft Teams

- Microsoft SharePoint

- Microsoft 365

- Felix Vendor Marketplace or similar contractor/vendor portals

- Accounting software Intuit Quickbooks

- Job management, maintenance or ERP systems such as Pronto, SAP or similar

- Electronic document-control and filing systems

You do not need experience with every system listed above; however, you must be confident learning new software and working across multiple systems.

About You

We are looking for someone who:

- Has previous administration experience

- Is organised and able to manage competing priorities

- Has solid attention to detail

- Is confident working with tradespeople and workshop personnel

- Can communicate professionally with clients and suppliers

- Is comfortable following up outstanding paperwork and information





- Can maintain confidential employee and commercial information

- Has good Word, Excel and Outlook skills

- Can work independently without needing constant supervision

- Has a current driver's licence

Previous experience in a mechanical workshop, fabrication business, mining contractor, transport business or similar industrial environment would be highly regarded.

Experience with INX, mine-site mobilisation, contractor onboarding or mining-company compliance systems would be a significant advantage.

About WTAC Commercial Services

WTAC Commercial Services is the commercial operating entity of Wangkatja Tjungula Aboriginal Corporation, representing the Nyalpa Pirniku People of the North Eastern Goldfields.

Based in Kalgoorlie, our operations include boilermaking and fabrication, heavy diesel and mobile mechanical services, fleet and vehicle hire, labour capability and other commercial services supporting the Goldfields mining and regional business sector.

We are continuing to develop our operations and relationships across the Goldfields while creating sustainable employment, training and commercial opportunities for WTAC members and the broader local community.

What We Offer

- Permanent full-time employment

- Kalgoorlie-based role – home every night

- Monday to Friday position

- Stable workshop-based working workplace

- Opportunity to become a key part of a growing local business

- Exposure to mining, mechanical, fabrication and fleet operations

- Opportunity to develop your skills across WHS, compliance, mobilisation and commercial administration

📌 Administration & Office Coordinator (Kalgoorlie - Boulder)
🏢 WTAC (Commercial Services
📍 Kalgoorlie - Boulder