Job Description

Are you a proactive and professional administrator who enjoys creating a welcoming workplace experience while keeping office operations running smoothly?

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Location: Sydney CBD

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Duration: 12-Month Contract

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Start Date: ASAP

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Rate: $300 per day + Super

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Hours: Monday to Friday, 8:30am to 5:00pm (fully onsite)

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About the Role

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We are seeking a highly organised and professional Office Administrator to join a leading corporate organisation on a 12-month contract. As the first point of contact for visitors, employees, and external stakeholders, you will play a key role in ensuring the smooth day-to-day operation of the office.

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This is a fully office-based role located in Sydney CBD, with occasional travel required to an alternate Sydney office location.

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Key Responsibilities

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Reception & Visitor Management

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- Manage the front office and reception area.
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- Answer and direct incoming external calls.
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- Welcome visitors and coordinate sign-in processes via visitor management systems.
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- Register visitors with building management as required.
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- Provide assistance with general enquiries.
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Office & Facilities Administration

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- Manage office stationery, kitchen supplies, catering stock, fruit and milk deliveries.
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- Organise and store incoming office supplies.
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- Monitor kitchen facilities and maintain the office coffee machine.
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- Ensure meeting rooms are presented to a high standard.
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- Support onsite hospitality services with supply ordering.
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- Manage locker allocations and workplace facilities requirements.
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Security & Access Management

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- Manage and reconcile staff, visitor and after-hours access passes.
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- Maintain workplace safety and security procedures.
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Mail, Couriers & Logistics

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- Coordinate courier services.
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- Distribute incoming mail and packages.
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- Manage outgoing mail requirements.
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Employee Support & Administration

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- Liaise with IT to coordinate equipment for recent starters and departing employees.
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- Support onboarding and employee inductions.
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- Assist with employee relocation and mobility requirements.
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- Monitor shared reception inboxes and action enquiries.
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- Provide general administrative support across the business.
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- Coordinate catering orders and event setup.
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- Support workplace and facilities teams with projects and ad hoc tasks.
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About You

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To be successful in this role, you will have:

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- Previous experience in Reception, Front Office Administration, Workplace Services, Facilities Coordination, or a similar role.
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- Exceptional customer service and communication skills.
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- A polished and professional presentation.
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- Strong organisational skills and attention to detail.
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- The ability to prioritise and multitask in a fast-paced setting.
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- Proficiency in Microsoft Office applications.
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- A proactive, team-oriented approach.
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- Experience with visitor management systems and facilities administration is highly regarded.
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What's on Offer?

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- Immediate start available.
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- Sydney CBD location.
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- A varied and dynamic workplace services role.
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- Opportunity to work within a professional corporate environment.
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- Competitive rate of up to $300 per day plus Superannuation.
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If you enjoy creating a positive workplace experience and thrive in a customer-focused administrative role, we'd love to hear from you.

📌 Office Administrator (Williamstown)
🏢 Charterhouse Recruitment Australia
📍 Williamstown