Personal Assistant / Executive Assistant (PA/EA)

At Jade Finance, our team is always busy. With an impressive internal lead generation engine, a high-volume broker network, and recognised success across established national markets, Jade moves at a quick pace. We are seeking an experienced, proactive, and exceptionally organised Executive/Personal Assistant to provide comprehensive dual support to two Directors.

The ideal candidate thrives in a fast-paced environment, brings a solution-oriented mindset, builds seamless relationships across all organisational levels, and possesses the adaptability to support wider administrative operations when called upon.

Key Responsibilities

Executive & Leadership Coordination: Organise and maintain complex schedules, meetings, appointments, and training sessions for Directors, Managers, and Team Leaders to ensure seamless daily business flow.

Core Director Support & Administration: Provide direct, dedicated executive support to the two busy Directors, leveraging your administrative experience to manage high-level correspondence, streamline digital workflows, and optimise their day-to-day operations and meetings.

Accounts & Financial Administration Integration: Serve as an integral support pillar for the financial administration team by assisting with accounts, invoicing, and payment processes, with the agility to step in and cover their roles during leave or peak periods.





Confidential Administration: Handle sensitive correspondence, contracts, and internal documentation with the highest degree of professionalism, discretion, and privacy.

Document Preparation: Draft, format, and edit high-quality reports, board presentations, and internal communications with sharp accuracy and attention to detail.

Meeting Preparation & Follow-Up: Organise meeting agendas, prepare briefing packs, accurately record meeting minutes, and track post-meeting action points through to completion.

HR & Staff Administration: Assist with end-to-end staff onboarding and offboarding workflows while maintaining accurate, up-to-date employee records and files.

Operational & Team Support: Provide agile backup support to the wider administration team, including phone coverage during peak periods and leave coverage for colleagues.

Experience & Skill Requirements:

Prior experience in a PA, EA or general administration role covering all operational aspects of an organisation.

Experience with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive).

Prior experience using Xero for basic bookkeeping and financial tasks is preferred but not necessarily required.

Must possess a valid, current driver’s licence and access to a reliable personal vehicle (local errands and driving duties are required).

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📌 Personal Assistant / Executive Assistant (PA/EA) (City of Gold Coast)
🏢 Jade Finance Australia
📍 City of Gold Coast