Job Description: Planned Surgery Waitlist Officer - Endoscopy SVHOP Excellent benefits including salary packaging Work for one of Australia’s leading hospital groups Full time permanent prospect (38 hours per week) with a monthly ADO!

About the Role

The Waiting List Officer is accountable for the management of patients on the Planned Surgery Waiting List from a clerical perspective within the guidelines of the Department of Health Planned Surgery Access Policy. They provide efficient administrative support within the team and work closely with the Surgical Liaison Nurses to ensure patients are safely prepared for their elective and endoscopic procedure. Receive and process waiting list forms from specialist clinics, private rooms and other areas of St Vincent's within stipulated time frame as per DHHS Elective Surgery Access Policy Accurately create, record and update the Waiting List Screen on Patient Administration System (PAS) as required Contact patients and schedule admission for procedures Schedule any appointments, that may include preadmission clinic, anaesthetic clinic, perioperative medicine unit (PMU) clinic and any associated investigations as requested by the SLN or unit

Classifications for this position will range from HS1 - HS17 ($60,780 - $72,677 per annum)

Your Contribution

- Relevant experience in administration in a healthcare role
- Experience with patient administration systems
- Working knowledge of Microsoft office including Outlook, Word and Excel
- Current National criminal history check, or willing to obtain

What We Offer

- A focus on wellbeing initiatives, with regular events and programs
- Confidential, solutions-focused employee counselling
- A healthy work/life balance encouraged.
- Full time employment comes with a monthly Accrued Day Off




- Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
- Salary Packaging – Increase your take home pay!
- In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
- Discounts and Promotions always available through our Foundation
- Culture of continuous improvement

About (Planned Surgery Management Team) The Planned Surgery Management Team (PSMT) coordinates the care of those patients that are on the St Vincent’s Hospital elective surgery and endoscopy waiting list in accordance with the Department of Health and Human Services (DHHS) Planned Surgery Access Policy. They are responsible for the case management and coordination of care for patients from when they go on the surgical waitlist until they are scheduled and have their procedure. Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Diversity & Inclusion

We encourage applications from people of all backgrounds and abilities.

Reconciliation Action Plan

Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, protected, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

Closing Date

Closing Date: 4 October 2026 11:59pm

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📌 Planned Surgery Waiting List Officer - Endoscopy (Melbourne)
🏢 St Vincent's Health Australia
📍 Melbourne