Job Description

Expression of Interest – Team Assistant / Office Coordinator

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Melbourne CBD | Skilled Services & Corporate Environments

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Are you an experienced Team Assistant, Office Coordinator or Corporate Administrator looking for your next opportunity in Melbourne's CBD?

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We are currently seeking expressions of interest from polished and capable administrative specialists interested in upcoming permanent, full-time opportunities within leading professional services and corporate environments.

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These roles often sit at the heart of a busy office, supporting senior stakeholders while ensuring the smooth day-to-day coordination and presentation of a professional, client-facing workspace.

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Typical responsibilities may include:

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Supporting senior executives and broader teams with day-to-day administration
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Coordinating diaries, meetings and travel arrangements
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Managing meeting room setup, AV, catering and client readiness
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Meeting and greeting clients and external stakeholders
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Maintaining the presentation of boardrooms, kitchens and communal spaces
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Managing office supplies, couriers and deliveries
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Processing expenses, invoices and general administration
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Preparing and formatting confidential documentation and presentations
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Assisting with internal and client events
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Liaising with facilities, building management and IT support
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Providing proactive ad hoc support across the wider business
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About You

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We would love to hear from candidates with:

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2+ years' experience in a corporate, skilled services or premium office environment
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Experience as a Team Assistant, Office Coordinator, Executive Assistant or similar administrative role
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Robust communication skills and a polished, qualified approach
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Excellent attention to detail and organisational skills
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Intermediate Microsoft Office skills
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The ability to manage competing priorities in a fast-paced environment
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A proactive and solutions-focused mindset
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If you enjoy being the person who keeps everything running smoothly and are looking to explore your next prospect, we would love to hear from you.

📌 Team Assistant / Office Coordinator Victoria (Australia)
🏢 Sharp & Carter
📍 Australia