BM Doors, part of ARA Group is seeking a detail-oriented and organised Bid & Scheduling Coordinator to join our dynamic administrative team on a full-time basis.
Based in Queanbeyan, NSW, this role is critical in ensuring tender deadlines are met, project opportunities are identified and work is effectively forecasted to support business growth.Key responsibilitiesCoordinate and manage all aspects of the tender and bid submission process, ensuring deadlines are metPrepare, compile and submit tender documentation in accordance with client requirementsDevelop and maintain a library of tender templates, documentation and supporting informationReview construction documentation, including floor plans, security documentation, fire, acoustic and finishes specificationsAssist in identifying suitable project solutions and pricing requirements for submissionsProactively search tender databases and bid management platforms to identify current business opportunitiesLiaise with clients regarding submission requirements, formatting, timelines, and requests for informationRespond to client enquiries before, during, and after tender submissionsCoordinate joint tender submissions with other business units and stakeholdersWork closely with management and project teams to forecast upcoming projects and support business planning activitiesPrepare Master Door,



Frame and Hardware Schedules for awarded projectsManage the handover of successful tenders and project documentation to the Project Management teamWhat we're looking forAdvanced Microsoft Office skills, particularly Outlook, Word and ExcelAbility to obtain and maintain an NV1 Security ClearanceNational Police Check with no disclosable outcomesProven experience in an administrative support role, preferably involving bid coordination, scheduling or project supportStrong organisational and time management skills with the ability to juggle multiple priorities simultaneouslyExcellent written and verbal communication skills with the ability to interact professionally with internal and external contactsMeticulous attention to detail and a commitment to accuracy in all tasks, particularly when handling bid documentationProblem-solving mindset with the ability to anticipate issues and implement practical solutionsFamiliarity with scheduling systems or project management tools is highly desirableA proactive approach to work with the ability to work independently and as part of a teamVisa sponsorship is not available for this position, and applications from recruitment agencies will not be accepted.
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📌 Bid & Scheduling Coordinator (New South Wales)
🏢 BM Doors
📍 New South Wales