Regional Livestock Exchanges (RLX) is a leading agriculture organisation with core strengths of Infrastructure Management, stock handling and sales services, our operations are located throughout the eastern seaboard.
This role is located at 670 South Gippsland Hwy, Koonwarra VIC, EVLX formerly (VLE).
EVLX joined the RLX portfolio in ****, after being operated by Victorian Livestock Exchange since opening at the Leongatha site in ****.
Leongatha was the largest throughput saleyard in Victoria in four of the past five years, with almost a quarter of reported saleyard cattle in Victoria transacted through the site in FY25, hosting weekly Prime and Store Cattle sales along with seasonal Sheep sales.Tasks and Responsibilities Provide office support to site staff (Business Manager, Operations Manager, Maintenance Officer and Livestock Coordinator) to enable them to fulfil the requirements of their position.Provide a high standard of confidential support to the Business Manager, to optimise their effectiveness by developing and utilising office systems and managing administrative requirements.Provide operational support to the Business Manager and Accounts staff and maintain effective communications with those businesses that utilise RLX facilities for livestock sales or truck wash use.Assist the Business Manager in the organisation and reporting of Saleyard Advisory and/or Safety Committee meetings.
This includes coordinating agenda preparation and distribution, organising catering and venue requirements as well as minute-taking at each meeting.Assist with customer enquiries and the dissemination of relevant information.Manage the administrative functions of the site's business systems including accounts management and other relevant tasks as required,



including filing and replenishing general office supplies.Providing assistance to the site manager and head office in relation to various marketing activities when requested including social media when required or requested.Provide quality customer service in relation to enquiries and requests from agents and livestock vendors, purchasers and suppliers.Ensure the entering of purchase orders and accounts payable/receivable invoices for the sites is accurate and timely.Assisting with reconciliations & receipting of income.Complete monthly inventories for site supplies.Process Sale Data and provide relevant reports to agents, vendors and buyers, acting as the main point of contact in the administration office.Provide other finance and administrative support to the Finance Team as required.Provide other office and administrative support to the Business Manager and site staff as required.What you will bringTertiary qualifications in Business/Administration or equivalent experience.Previous experience in an administrative supervisory role.Experience with raising purchasing orders and invoices.Previous experience working in a saleyard environment an advantage.First Aid CertificateCurrent State Drivers LicenseAttention to detail and excellent time management skills.Excellent verbal and written communication skills.Ability to take direction, follow policies and procedures and work well in a team as well as unsupervised.Ability to communicate effectively with a range of stakeholders including staff, customers, agents and contractors.Ability to multi-task and to work to deadlineStrong computer skills and proficient in the use of Microsoft suite.Advantages:A supportive team environment where your opinion and voice are heard and respected.The chance to work in a dynamic and rewarding industry.Access to Employee Assistance ProgramFree Comprehensive Life Insurance10c discount on Fuel (Diesel) at all IOR locations30% discount from Ringers WesternCorporate rate with JB HI-FIPlease note: this role requires a Q fever vaccination or a willingness to get one.
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📌 Administration Supervisor (Victoria)
🏢 Regional Livestock Exchanges
📍 Victoria