Job Description
We have a fantastic prospect with a highly regarded financial services firm, supporting the Chairman in a fast-paced, high-profile, and rewarding role. This is a permanent, full-time role, based onsite in Melbourne's CBD.
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We are seeking an experienced Executive Assistant with a proven track record supporting C-Suite executives. The successful candidate will be highly professional, discreet, polished, and confident managing competing priorities in a dynamic environment. Extensive Board support experience, exceptional organisational skills, and the ability to engage with senior stakeholders and VIP guests are essential.
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Key Responsibilities
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Providing direct executive support to the Chairman
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Complex diary and inbox management
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Monitoring correspondence and ensuring all requests are actioned and followed up appropriately
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Dictation and preparation of reports, client file notes, letters, and correspondence
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Coordinating domestic and international travel, including detailed itineraries and meeting schedules
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Meeting and greeting guests, with an understanding of protocol when dealing with business leaders, VIPs,



and politicians
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Providing personal and family assistance as required
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Assisting with the organisation of functions, workshops, and meetings
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Managing events, including boardroom lunches and dinners, invitations, RSVPs, catering, venue coordination, seating plans, and event oversight
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Preparing, printing, binding, and filing Board papers and other documentation
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Leading the administration team as the Senior EA, ensuring the smooth operation of the firm's administrative support function
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About You
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Extensive Executive Assistant experience supporting senior executives at C-Suite or Board level
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Strong Board administration and governance experience
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Exceptional communication and stakeholder management skills
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Highly organised with the ability to manage multiple priorities and tight deadlines
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Professional, proactive, and able to maintain absolute confidentiality
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Comfortable interacting with high-profile individuals and senior business leaders
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📌 Executive Assistant To Chairman (Victoria)
🏢 McKinley Green
📍 Victoria