Excellent opportunity in Newcastle's CBD to join a leading independent real estate agency as an experienced administrator to take ownership of the sales process from the moment a property is listed through to settlement.
This is the role that holds everything together.
You'll be the person who knows where every file sits, what's outstanding, and what happens next, keeping agents, vendors, purchasers, solicitors and third parties moving in the same direction.
It suits someone who takes genuine satisfaction in a well-run process and who would rather prevent a problem than fix one.
You won't be doing it alone.
You'll have the support of an experienced remote professional and an onshore Operations Manager, so your focus can stay on judgement, oversight and the parts of the process that need a senior head.
What you'll be doing
Managing the end-to-end sales administration process from listing through to settlement
Preparing and processing listing documentation, agency agreements and sales advices
Liaising with vendors, purchasers, solicitors, conveyancers and other agencies to keep transactions on track
Tracking cooling-off periods, deposits, conditions and settlement dates, and following up anything outstanding
Coordinating agent marketing inc campaign bookings, copy, photography, signage and portal listings
Coordinating in-house promotion and brand activity
Maintaining accurate records in the CRM and ensuring compliance obligations are met




Delegating to and reviewing the work of the remote support role, and working alongside the Operations Manager on process improvement
Ideal Experience required
Ideally solid experience in real estate administration, ideally across the listing-to-settlement process, OR from closely related industries such as conveyancing, legal, property management, finance, insurance or settlements; who have strong crossover skills and want to move into real estate.
Strong organisational skills and genuine attention to detail — you notice the thing that's missing
Confident communication with clients and third parties, including when a deal is under pressure
Comfort managing several transactions at different stages at once
The ability to work independently and take ownership, while supporting a small team
Great verbal & written communication skills
The ability to work in the agency office full time – Newcastle CBD
Also useful, but not essential
Basic trust accounting experience
Experience with real estate CRM and marketing platforms
A NSW Certificate of Registration or Real Estate Licence
What's on offer
A defined, senior role with real ownership of the process
Genuine support: an experienced remote professional and an onshore Operations Manager
Stable, sociable hours & no weekend work
A collaborative team environment in the Newcastle property industry
A business environment where growth is encouraged, and progression is a genuine opportunity
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📌 Senior Administrator - Real Estate (New South Wales)
🏢 Connected People
📍 New South Wales