Job Description
Executive and Personal Assistant
n
We are seeking a highly organised, proactive, and discreet Personal Assistant & Executive Assistant to support a Senior Executive in both professional and personal capacities. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast‐paced environment. The ideal candidate is a trusted partner who anticipates needs, takes initiative, and ensures seamless day‐to‐day operations.
n
About the Role
n
Executive Support
n
n
Manage and prioritise the executive's calendar, appointments, and meetings.
n
Prepare agendas, take minutes, and coordinate follow‐up actions.
n
Draft, proofread, and manage correspondence, reports, presentations, and documentation.
n
Coordinate domestic and international travel, including itineraries, bookings, and logistics.
n
Handle confidential information with discretion and professionalism.
n
Liaise with internal stakeholders, clients, board members, and external partners.
n
Assist with project management, tracking deadlines and deliverables.
n
Prepare briefing notes and ensure the executive is well‐prepared for meetings and events.
n
n
Personal Assistance
n
n
Manage personal appointments, errands, and household administration as required.
n
Coordinate personal travel, events, and family logistics.
n
Assist with purchasing, bookings, gift management, and personal tasks.
n




Maintain confidentiality and exercise sound judgement in all personal matters.
n
n
Operational & Administrative Support
n
n
Organise files, records, and information for easy access and retrieval.
n
Manage expenses, reimbursements, and budget tracking.
n
Assist with task prioritisation and workflow optimisation.
n
Support organisational systems, processes, and improvements.
n
n
About You
n
n
Previous experience as a Personal Assistant, Executive Assistant, or similar role.
n
High‐level organisational and time‐management skills.
n
Strong written and verbal communication skills.
n
Competency with Microsoft Office and general digital tools.
n
Ability to work independently, manage competing demands, and meet deadlines.
n
High degree of discretion, confidentiality, and professionalism.
n
Excellent problem‐solving skills and attention to detail.
n
Experience in supporting C‐suite or Senior Executives.
n
Project coordination or administrative management experience.
n
Ability to adapt to changing priorities and responsibilities.
n
Experience across corporate, community, or multi‐business environments.
n
Opportunity to work closely with executive leadership.
n
Diverse, energetic role with both professional and personal support duties.
n
Flexible working arrangements (if applicable).
n
n
Tardis Indigenous is committed to building inclusive, culturally safe teams and we encourage applicants from all backgrounds to apply.

📌 Executive And Personal Assistant (New South Wales)
🏢 Tardis Indigenous
📍 New South Wales