Job Description
A Rare Opportunity to Join Melbourne's Premier Event Venue
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Step into the spotlight and become part of The Timber Yard, Melbourne's iconic event venue that's redefining the landscape of live events. With a reputation as the go-to venue for world-renowned talent, this is an unmissable opportunity to join a dynamic team delivering unforgettable experiences.
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As a leader in the event space, The Timber Yard hosts a diverse range of events — from high-profile corporate gatherings to intimate private functions and large-scale public spectacles. With exclusive, world-class performances regularly gracing our stage, we're looking for an Events Coordinator who is passionate, organised, and ready to contribute to our continued success while upholding our legacy of excellence.
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This is a unique chance to work in a high-energy, hands-on environment alongside some of the best in the industry, and play a key role in the delivery of standout events at one of Melbourne's most celebrated venues.
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About the Role
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Position: Events Coordinator
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Type: Full time
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Salary: $75K+ Base (pending experience) + Super + On Target Earnings
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Reporting to: General Manager
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As Events Coordinator, you'll take ownership of the event planning process from post-sale to execution. You'll work closely with clients and internal teams to ensure each event runs smoothly, meets expectations, and delivers the exceptional quality The Timber Yard is known for.
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Key Responsibilities
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Liaise with clients following sales handover to coordinate and finalise event details
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Work closely with our Sales and Operations teams to ensure seamless communication and delivery
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Prepare detailed event documentation including run sheets, floor plans, timelines, and logistics
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Manage site inspections, pre-event briefings, and handovers to operations
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Uphold clear and consistent communication with clients, suppliers, and stakeholders
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Proactively manage deadlines, ensuring each event is delivered as contracted
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Identify opportunities for improvements and ensure each event is tailored to exceed client expectations
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Provide recommendations on floor plans, event flow, and enhancements
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Coordinate any upselling of event extras to support departmental KPIs
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Who We Are Looking For
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You have a talent for getting things done, and your attention to detail is second to none. You bring people together so seamlessly that it looks effortless — but behind the scenes, your experience and foresight allow you to anticipate problems before they arise and elevate an event at just the right moment.
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Holding a client's hand while juggling competing priorities comes naturally to you. You're cool under pressure and know how to keep all the moving parts in sync.
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You take what's been agreed — the brief, the beverage package, the floor plan, the run sheet — and hand it to the operations team as a complete package, tied up with a bow.
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You value structure and are diligent in your communication with clients, suppliers, and stakeholders. You're the glue that keeps the process on track.
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Strong customer service and communication skills are essential, as is the ability to deliver under pressure. You meet deadlines and ensure each event reflects what was promised and agreed.
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About You
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2+ years' experience in a similar Events Coordination role, preferably within an agency or large-scale venue
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Proven ability to manage multiple events and priorities under pressure
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Strong interpersonal and communication skills, both written and verbal
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High attention to detail and strong organisational skills
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A natural problem solver who remains calm and solutions-focused
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Comfortable working on-site, hands-on, and as part of a team-oriented team
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Why Join The Timber Yard?
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Be part of a highly respected venue that's a cornerstone of Melbourne's event scene
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Work on a wide variety of events – from global brand activations to private celebrations
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Join a close-knit, supportive team of industry professionals
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Build your career at a venue known for innovation, creativity, and excellence
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Enjoy working in an authentic, supportive and highly engaged work environment
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Learn More About Us
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Website:
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Facebook: facebook.com/thetimberyardvenue
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Please note: This is a full-time, on-site role based in Port Melbourne. Remote or hybrid work arrangements are not available.
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Due to a high volume of applications, only shortlisted candidates will be contacted.

📌 Event Coordinator (Melbourne)
🏢 The Timber Yard
📍 Melbourne