Job Description

Are you bored, trapped in a bland and uninspiring office? Are you craving a fun, team first environment that encourages you to spread your wings? Would you like to work on some the most iconic brands in the world at Australia's leading independent licensing agency?

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If so, Haven Global is looking for a sharp, switched on, and well-organised Coordinator to join the Melbourne team!

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This is a quick-paced role and requires a candidate with extensive administrative experience in the licensing sector, or within consumer products, retail, entertainment, or marketing fields.

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If you are meticulously in your organisation and pro-active, with strong administrative skills and the ability to multitask all whilst maintaining the highest attention to detail and are a team player – then this is the job for you!

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The successful applicant will support and assist their Business Manager with all functions required to run the business, including (but not limited to):

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- Coordinating & managing our licensees and their agreements
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- Processing deal memos, amendments, and half yearly renewals in a timely manner
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- Managing the contract process
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- Maintaining deal sheets and tracking contract administration
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- Ensuring our partners comply with global brand guidelines
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- Adapting and creating brand, retail & sales presentations
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- Updating sell sheets and brand decks with up-to-date information
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- Coordinating product decks with the in-house creative team
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- Assisting with royalty reporting
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- CMF claiming and administration
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- Travel bookings and scheduling events
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- Keeping the server spick, span, and organised
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No two days will be the same! You'll need to be super organised, be able to truly multi-task without compromising your fanatical attention to detail, be able to show initiative and be willing to take on ad-hoc tasks from our business manager, creative manager, and/or licensor.

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A "can-do" mentality, great communication skills, and proficiency with MS PowerPoint and Excel are all non-negotiables.

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Previous experience working as a coordinator or a similar role within licensing will be a real asset and make you stand out from the crowd, however, is not essential.

📌 Licensing Coordinator (Victoria)
🏢 Haven Licensing
📍 Victoria