Parramatta, Australia | Posted on 09/02/2026

The Administration Assistant will be responsible forsupporting the effective day-to-day administration of the DLUX Australiaoffice.

The role will coordinate office operations, employeerequirements, vendors, travel and logistics, documentation and generaladministrative activities while working closely with the People & Cultureand Corporate Services teams.

The successful candidate should be organized, dependable,service-oriented and comfortable taking ownership of administrative mattersfrom initiation through to closure.

Key Responsibilities

Office Administration

- Supportthe smooth day-to-day operation of the Sydney office.

- Maintaina skilled, organized and welcoming office environment.

- Coordinateoffice supplies, stationery, pantry requirements and other consumables.

- Coordinatewith building management and external service providers for office-relatedrequirements.

- Monitoroffice maintenance requirements and ensure issues are followed through toclosure.

- Assistwith meeting room arrangements and internal/external meetings.

- Receiveand coordinate deliveries, couriers and business correspondence.

- Maintainappropriate administrative records, files and trackers.

Employee & People Support

- Provideadministrative support for employee onboarding and offboarding activities.

- Coordinateworkplace access, keys, equipment and other joining requirements.

- AssistPeople & Culture with maintaining employee documentation andadministrative records.

- Supportnew employees and employees travelling or relocating to Australia withpractical office and administrative requirements.

- Assistin coordinating employee engagement activities, meetings and companyevents.

- Handleemployee information and company records with appropriate confidentiality.

Requirements

Travel & Logistics

- Assistwith business travel arrangements, including flights, accommodation andlocal transportation, where required.

- Coordinateaccommodation and logistical requirements for employees travelling toAustralia on business assignments.

- Maintaintravel-related records and supporting documentation.

- Coordinatewith employees and relevant internal teams to ensure travel arrangementsare completed on time.





- Coordinatewith approved vendors and service providers for office-relatedrequirements.

- Obtainquotations and supporting information for administrative purchases whererequired.

- Assistwith purchase requests and maintain supporting records.

- Verifythat invoices are supported by appropriate documentation before forwardingthem for processing.

- Followup with vendors regarding service delivery, invoices and outstandingactions.

- Maintainvendor contact information and relevant administrative documentation.

Assets & Facilities Support

- Assistwith maintaining records of office assets, equipment, keys and accesscards.

- Coordinateallocation and return of company assets in collaboration with IT andPeople & Culture.

- Assistwith periodic physical verification of office assets.

- Reportfacilities, safety, security or maintenance concerns promptly andcoordinate corrective action.

Documentation & Compliance Support

- Maintainorganized electronic and physical administrative records.

- Assistwith documentation required for internal audits, certifications, insuranceand other compliance activities.

- Supportrecord keeping in accordance with company policies and applicablerequirements.

- Ensuresensitive company and employee information is handled securely andconfidentially.

General Business Support

- Provideadministrative support to management and other teams as reasonablyrequired.

- Assistwith scheduling meetings, preparing documents and coordinating businessactivities.

- Trackassigned actions and follow up with relevant stakeholders for timelyclosure.

- Identifyadministrative inefficiencies and suggest practical improvements toprocesses.

Qualifications & Experience

- Diploma,Bachelor's degree or equivalent qualification in Business Administration,Management or a related discipline is desirable.

- Approximately 1–3 years of experience in office administration,



coordination,business support or a similar role.

- Experienceworking in a professional services, consulting or technology environmentwould be advantageous.

- Familiaritywith Australian workplace practices and office administration would bebeneficial.

- Strongorganizational and time-management skills.

- Goodwritten and verbal communication skills.

- Strongattention to detail and accuracy.

- Abilityto manage multiple activities and priorities simultaneously.

- Goodworking knowledge of Microsoft Office or similar business productivitytools.

- Abilityto maintain accurate records and documentation.

- Professionaland courteous approach when dealing with employees, vendors, clients andvisitors.

- Proactiveapproach to identifying and resolving administrative issues.

- Abilityto work independently while collaborating effectively with teams acrossAustralia and India.

What We Expect

At DLUX Tech, we expect our team members to demonstrate:

Ownership – Take responsibility for assigned activities and follow them through to completion.

Accountability – Deliver on commitments andcommunicate early when there are challenges.

Attention to Detail – Maintain accuracy indocumentation, records and administrative activities.

Responsiveness – Support employees and businessrequirements promptly and professionally.

Collaboration – Work effectively with colleaguesacross functions and locations.

Continuous Improvement – Look for practical ways tomake administrative processes simpler and more efficient.

Success in this position will be reflected through:

- Smoothand reliable day-to-day office operations.

- Timelyclosure of administrative requests and issues.

- Accurateand up-to-date administrative and asset records.

- Effectivecoordination with employees, vendors and internal stakeholders.

- Well-managedonboarding, travel and logistical requirements.

- Minimaladministrative escalations caused by missed follow-ups.

- Consistentcompliance with DLUX policies and procedures.

The responsibilities outlined above are intended to describethe general nature of the role and may evolve as DLUX Tech's Australianoperations continue to grow.

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📌 Administration & Operations Assistant (City of Parramatta Council)
🏢 DLUX TECH
📍 City of Parramatta Council