Job Description

Job Title: Executive Assistant
n Location: Remote
n Role Type: Full-Time

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Working Hours: Must align to Australia (9:00am-5:00pm, Mon-Fri)

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Who Are We?

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At SecureIQ, we connect elite talent with high-growth companies building world-class teams.

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We work exclusively with the top 3% of candidates and match them with established companies across Australia, New Zealand, the US, and UK that are serious about investing in their people and operational infrastructure.

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We support your integration into these companies by providing additional training, admin/HR support, and access to our growing community of high-performing professionals.

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About the Role

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We're seeking a highly organised, proactive Executive Assistant to support senior leadership within a fast-paced, high-growth business.

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This is not a traditional admin role - you will act as a key support function to leadership, helping manage priorities, streamline operations, and ensure day-to-day activities run efficiently. You will be responsible for managing calendars, coordinating meetings, handling communications, and supporting project execution, while also identifying opportunities to improve processes and reduce inefficiencies.

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This role requires someone who can operate with a high level of ownership, anticipate needs before they arise, and maintain robust attention to detail across multiple moving priorities. You'll work closely with leadership and cross-functional teams, ensuring alignment, organisation, and smooth execution across the business.

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This role is ideal for someone who thrives in fast-paced environments, enjoys bringing structure to complexity, and takes full responsibility for outcomes.

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Key Responsibilities:

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- Manage and optimise executive calendars, scheduling meetings across multiple time zones
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- Coordinate internal and external meetings, including agendas, notes, and follow-ups
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- Act as a point of contact between leadership and internal/external stakeholders
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- Manage inboxes,



prioritise communication, and ensure timely responses
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- Support day-to-day operations, ensuring tasks and priorities are executed efficiently
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- Assist with project coordination, tracking deadlines, deliverables, and progress
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- Prepare reports, presentations, and documentation as required
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- Identify inefficiencies and implement improved systems or processes
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- Handle confidential information with discretion and professionalism
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- Support ad hoc administrative, operational, and coordination tasks as needed
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- Ensure alignment across teams by following up on action items and commitments
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- Excellent spoken and written English
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- 2-4+ years of experience as an Executive Assistant or in a similar role
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- Strong organisational and time management skills with ability to manage multiple priorities
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- Experience supporting senior leadership or founders
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- High attention to detail and ability to maintain accuracy under pressure
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- Strong communication skills with ability to interact across different stakeholders
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- Proactive mindset with ability to anticipate needs and take initiative
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- Experience with calendar management, scheduling tools, and communication platforms
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- Comfortable working in fast-paced, dynamic environments
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- Ability to work independently with minimal supervision
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- Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment
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Desirable

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- Experience working in remote or international teams
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- Familiarity with tools such as Google Workspace, Slack, Notion, ClickUp, or similar
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- Experience supporting multiple stakeholders or departments
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- Competitive salary based on experience
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- Performance-based bonus tied to outcomes
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- Direct employment with established, high-growth companies
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- Opportunity to work closely with senior leadership
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- Exposure to business operations and strategic decision-making
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- Clear progression opportunities into operations or leadership support roles
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- Flexible remote working environment
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📌 Executive Assistant (Canberra)
🏢 Secure IQ Services
📍 Canberra