Job Description

Accounts / Administration Officer
n Malaga, WA

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About the Company

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We are a privately owned, family-operated Western Australian engineering business specialising in mining equipment maintenance, rebuilds, engineering and fabrication.

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Our main operation is based in Malaga, where we run multiple workshops supported by a core team of experienced tradespeople, management, administration and workshop staff. We are a close-knit, hands-on business supporting the mining and engineering sectors.

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Why join us?

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- Family-owned WA business with a close-knit team – Work in a smaller, hands-on environment where your contribution is visible and valued.
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- Stable Perth-based role with no FIFO – Based at our Malaga workshop supporting our growing mining and engineering operation.
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- Varied and meaningful role with broad responsibility – Opportunity to work across accounts, payroll, suppliers, purchasing and general business administration rather than being limited to one narrow function.
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The Role

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We are seeking a reliable, organised and proactive Accounts / Administration Officer to support the day-to-day running of the business.

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Hours: 9:00 am – 3:00 pm, Tuesday to Friday

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Key Responsibilities

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- Manage weekly payroll, payroll tax and superannuation
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- Process invoices, supplier payments, bills and client payment reminders
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- Reconcile accounts and maintain accurate financial records
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- Manage timesheets, WorkflowMax and job administration
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- Handle phones, emails, mail, filing and general administration
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- Manage purchasing, stocktake, supplies and delivery dockets
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- Process maintenance reports, leave requests and maintenance scheduling
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- Prepare meeting notes, minutes and monthly management reports
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- Assist with higher-level accounting tasks including BAS preparation and lodgement
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What We're Looking For

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We are looking for someone with solid accounts and administration experience, ideally including payroll, invoicing, reconciliations, supplier payments and general financial record-keeping. Higher-level accounting experience, such as BAS preparation and lodgement, is highly regarded.

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You will be competent in Microsoft Excel, Microsoft Office/Outlook and accounting/payroll software, with experience in WorkflowMax (or similar systems) an advantage. Strong professional communication skills, excellent organisation, reliability and a proactive approach are essential.

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A positive, high-energy personality who enjoys variety and thrives in a small, hands-on team environment will be a great fit.

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Salary Package

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- Higher-level accounts experience (including BAS): $50 per hour
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- Solid accounts/admin experience: $45 per hour
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- General admin/accounts experience with strong potential: $38 per hour
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This is a permanent part time opportunity in a stable, family-run business with genuine variety and the chance to make a real impact.

📌 Accounts Admin (Western Australia)
🏢 Aston Advantage
📍 Western Australia