Job Description

Executive Assistant - Community and Business Services

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Community and Business Services | Administration and Civic Centre

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Are you a highly organised professional who thrives in a fast-paced environment and loves keeping things running seamlessly behind the scenes?

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The City of Vincent is looking for an exceptional Exceptional ExecutiveAssistant Community and Business Services to provide high-level support to our Executive Director Community and Business Services and play a key role in supporting one of the City's most dynamic Directorates.

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What We're Offering

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- Permanent Full-Time (1 FTE)
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- Base salary of up to $96,988 per annum, depending on qualifications and relevant experience
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- 5 weeks of leave every year (4 weeks annual leave & 1-week special leave), plus 2 days volunteer leave
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- Up to 15.5% employer superannuation contributions
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- 12 days personal leave
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- Free onsite parking and public transport within walking distance
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- Discounted Beatty Park membership to support your wellbeing
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- A buzzing Leederville location with amazing coffee and food
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- A workplace culture centred on mental and physical wellbeing, community, and connection
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Why You'll Love Working With Us

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At the City of Vincent, we're driven by our vision to be courageous, clever and creative and are committed to creating a workplace where our people can thrive.

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As the Executive Assistant Community and Business Services, you'll be at the centre of a Directorate that delivers services and projects that make a real difference to our community. You'll work alongside passionate leaders and professionals, building strong relationships across the City while supporting strategic decision-making and business operations.

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About the Role

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Reporting to the Executive Director Community and Business Services, you will provide confidential, professional and proactive executive support in a quick-paced and politically sensitive environment.

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You will play a key role in:

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- Managing executive workflows,



calendars and priorities
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- Coordinating meetings, agendas, minutes and action follow-up
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- Preparing correspondence, reports, presentations and briefing material
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- Supporting Council agenda preparation and Council reporting processes
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- Managing enquiries from Councillors, residents, staff and external stakeholders
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- Monitoring and coordinating sensitive and time-critical matters
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- Providing strategic administrative support across the Directorate
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- Building strong relationships across the City to ensure effective communication and collaboration
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- Working as part of the Executive Support Hub to deliver exceptional customer service and business support outcomes
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This is an excellent opportunity for someone who enjoys being one step ahead, solving problems, managing competing priorities and supporting senior leaders to achieve their goals.

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Who We're Looking For

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You'll thrive in this role if you have:

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- Outstanding organisational and time management skills
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- Experience providing executive or senior administrative support
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- The ability to anticipate needs, exercise sound judgement and manage competing priorities
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- Exceptional attention to detail and a commitment to quality
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- Strong verbal and written communication skills
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- Advanced Microsoft 365 skills and a willingness to embrace and use emerging technologies, including Microsoft Copilot and AI-enabled tools
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- The ability to build productive relationships with a wider range of stakeholders
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- A professional, approachable and customer-focused attitude
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- Experience working in a confidential and politically sensitive environment
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- A current C Class Driver's Licence
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- Local Government experience is desirable but not essential
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We are proud to be an inclusive, diverse workplace and encourage applications from people of all backgrounds. If you need any adjustments during the recruitment process, just let us know.

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We may close the advert early if we find a suitable pool of candidates. Please note that canvassing Elected Members will disqualify applications.

📌 Executive Assistant - Community and Business Services (Perth)
🏢 City of Vincent
📍 Perth