Job Description

About the Role: Administration Manager

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We are seeking an experienced and organised Administration Manager to join our Childcare Centre team. Reporting to the Director of Childcare, you will provide professional administrative leadership for the Centre — overseeing enrolments, occupancy, customer service, records, compliance, financial administration and family communications. This is a hands‐on, people‐focused role for someone who thrives on keeping a busy centre running smoothly.

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Administration & Compliance

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- First point of contact for families, visitors and enquiries
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- Maintain accurate, confidential records in line with the Education and Care Services National Law and Regulations
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- Support staff rosters, compliance documentation, audits and Quality Improvement Plan (QIP) reviews
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- Maintain Working with Children Check, First Aid and other mandatory compliance records
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- Coordinate incident, injury and medication documentation
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Enrolments, Occupancy & Family Engagement

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- Manage enrolments, waitlists, orientations and room transitions
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- Coordinate family tours, open days and centre communications
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- Monitor occupancy levels and provide weekly reporting to the Centre Director
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- Build positive family relationships and respond to enquiries with care
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- Process fee invoicing, receipting and follow‐up on outstanding accounts
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- Administer and reconcile Child Care Subsidy (CCS) claims via CCSS
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- Reconcile daily takings, EFTPOS and petty cash; support payroll and budgeting
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Operational Support

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- Maintain a welcoming, professional reception area
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- Assist with onboarding, induction and liaison across College departments
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The successful candidate will have:

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- Solid administration and organisational skills, with excellent customer service and communication abilities
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- Experience managing confidential information and compliance processes
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- Prior experience in the childcare, education or not‐for‐profit sector
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- Familiarity with the Child Care Subsidy (CCS) system and childcare management software
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- Certificate IV or Diploma in Business Administration, Accounting or a related field
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- Understanding of the National Quality Framework (NQF) and Education and Care Services National Law
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- Current HLTAID012 Provide First Aid in an education and care setting
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- Current Working With Children Check
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All staff are expected to prioritise child safety and provide adequate supervision at all times.

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Benefits

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- Beautiful state‐of‐the‐art centre and resources.
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- New management with a supportive culture .
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- Part of the Tranby College campus and community.
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- Access to an Employment Assistance Program (EAP).
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- School Tuition and Childcare fee discounts.
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- Chaplain and wellbeing support.
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- Growing organisation with opportunities for career growth and progression.
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- Onsite free parking.
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About Us

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At Tranby College, we're passionate about honouring the uniqueness of each child, helping them thrive as individuals.

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As an independent, Childcare – Year 12, College community of the Uniting Church of Australia, Tranby College offers a nurturing learning environment, honouring the uniqueness of each child. Our purpose is to prepare our students not only for academic success but for active participation in a complex and interconnected world.

📌 Administration Manager - Childcare (Perth)
🏢 Tranby College
📍 Perth