Join a highly regarded, design-led architecture practice known for delivering thoughtful, impactful projects across multiple sectors. They have a strong pipeline of work and a collaborative studio culture, and are looking for a bids/submissions manager to looks after bids from start to finish. This is a pivotal role within the team, working closely with senior architects. This role is ideal for someone who thrives on deadlines, storytelling, and presentation.

Key Responsibilities

- Lead the preparation and coordination of submissions including tenders, EOIs, panel applications, grants and fee proposals from end to end.
- Write, edit and produce high-quality, on-brand submission documents ensuring full compliance with all requirements and deadlines.
- Manage submission schedules, tracking systems and portal lodgements while coordinating inputs from directors, project teams and consultants.
- Maintain and continuously improve the bid library, including CVs, case studies, capability statements, templates and standard responses.
- Oversee pipeline tracking, reporting, win/loss analysis and feedback integration to improve conversion and submission outcomes over time.

Skills & Experience

- Proven experience delivering bids, tenders or submissions within architecture, engineering, construction or a similar project-based environment.
- Strong writing, editing and document production skills with advanced layout capability and a sharp eye for detail and compliance.
- Confident managing multiple deadlines and complex submissions while coordinating input from senior stakeholders and external consultants.
- Experience maintaining CRMs,



bid libraries and submission systems with accuracy and consistency.
- Strong communication and influencing skills with the ability to drive process, chase inputs and keep teams aligned under time pressure.

Benefits & Culture

- Work within a growing, design-focused studio with a strong reputation across diverse sectors
- Collaborate closely with senior leadership in a visible and valued role
- Access to mentoring, professional development and ongoing learning opportunities
- Supportive workplace with a focus on wellbeing, flexibility and work-life balance
- Engage with industry events, partnerships and meaningful social and sustainability initiatives

REFERENCE AM 73227 If the above position appeals to you then please submit your CV to [email protected] and we'll be in touch. (no more than 10mb PDF attachment)

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Melbourne, Brisbane, Recent York, Los Angeles, Dallas and Austin.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy at bespokecareers.com

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📌 Bids and Submissions Manager in Architecture (Melbourne)
🏢 Bespoke Careers - Melbourne
📍 Melbourne