? Support a leading oral health network within a major teaching hospital

? Coordinate executive administration, meetings, diaries, payroll and systems

? Work with diverse stakeholders to deliver responsive, high-quality support

Manage executive administration, coordinate key information and build strong stakeholder relationships across a specialist oral health network.

Employment Type: 2 x Permanent Full Time

Position Classification: Administration Officer Level 6

Remuneration: $86,896.62 - $88,951.41 per annum

Hours Per Week: 38

Location: Westmead

Where you'll be working

Join the Westmead Centre for Oral Health at Westmead Hospital, part of Western Sydney Local Health District (WSLHD), where you'll contribute to a highly collaborative environment supporting the delivery of quality oral health services across NSW.

Westmead

Centre for Oral Health provides general and specialist dental services and is a key teaching facility for the University of Sydney’s Faculty of Dentistry, supported by advanced patient care and operating facilities.

- Be part of a specialist oral health service providing General Practice and Emergency Dentistry alongside a broad range of specialist services.
- Work within a leading teaching environment connected with the University of Sydney’s Faculty of Dentistry.
- Join a team that values Collaboration, Openness, Respect and Empowerment.
- Contribute to the broader WSLHD mission of delivering better health services for western Sydney and beyond.
- Be part of a workplace committed to quality improvement, professional development and service excellence.

What You'll Be Doing As the Executive Support Officer, you'll provide high-quality administrative and operational support to the Oral Health Network Office (OHNO), keeping information, meetings,



systems and competing priorities moving efficiently.

- Manage information flow, inboxes, correspondence, diary coordination, meetings, agendas and minutes.
- Respond to internal and external enquiries, using initiative and sound judgement to triage, resolve and appropriately escalate matters.
- Maintain administrative systems and records, including HPRM, HealthRoster, Oracle, ROB and StaffLink, along with payroll updates and processing.
- Coordinate events, workshops and office activities while managing competing priorities and tight deadlines.
- Build effective relationships with stakeholders and healthcare teams while identifying opportunities to improve administrative processes and customer service.

Make a difference with NSW Health Bring your organisation, initiative and commitment to service excellence to a role where your work directly supports the people and teams delivering essential oral health services. Join WSLHD and help shape better health services for western Sydney and beyond.

How To Apply

Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

- Demonstrated organisational skills with an ability to prioritise workload, be flexible and show initiative, and remain proficient in periods of high demand and activity
- Ability to work within a diverse team in a rapidly changing setting




- Demonstrated skills with evidence of capacity to review and vet responses to issues and in maintaining strict confidentiality
- Demonstrated experience in supporting senior management in relation to collation of papers, agendas, minutes and action related matters
- Experience in using Outlook and HPE, HealthRoster, and Oracle together with the ability to learn new software quickly and effectively
- Demonstrated experience working in a complex health care or public sector setting relevant to the role

Requisition ID: REQ682614

Applications Close: 16th September 2026

Need more information ?

- Find out more about applying for this position.
- Review the detailed Position Description for insights into role requirements and criteria.
- Explore the selection process, employment checks, outcomes and notifications.
- For inquiries about the role, contact Elizabeth Gray on [email protected]

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard. Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Stepping

Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ . Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability. Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

📌 Executive Support Officer (Sydney)
🏢 Western Sydney Local Health District
📍 Sydney