Job description

Position Overview

The Business Administration Officer is responsible for providing high-quality business, financial and administrative support to ensure the effective operation of a business unit, directorate or corporate services function. The role supports senior leadership through the coordination of business processes, reporting, stakeholder engagement, financial administration and operational activities.

Working in a fast-paced environment, the Business Administration Officer plays a key role in maintaining effective business systems, supporting organisational initiatives, and contributing to continuous improvement across business operations.

Key ResponsibilitiesBusiness Administration and Operational Support

- Coordinate and deliver effective business and administrative services to support daily operations and organisational objectives.
- Provide high-level administrative support to managers and senior stakeholders.
- Develop, prepare and maintain business reports, dashboards, spreadsheets and operational documentation.
- Coordinate business planning activities and support the delivery of strategic and operational initiatives.
- Manage business records, files, databases and document management systems, ensuring accuracy and compliance.
- Prepare correspondence, reports, presentations and meeting documentation.
- Coordinate internal communications, including business updates, training information, workplace initiatives and general organisational communications.
- Build and maintain positive working relationships with internal and external stakeholders.
- Provide backup support across the broader administration and business services team as required.

Financial Administration and Reporting

- Assist with financial administration activities, including budget monitoring, forecasting, reporting and compliance.
- Process and maintain financial records, purchase orders, invoices, corporate card transactions and related documentation.
- Support financial reporting requirements by gathering, analysing and presenting relevant data.
- Contribute to the monitoring of expenditure and budget performance to support informed decision-making.
- Ensure compliance with organisational financial policies,



procedures and reporting requirements.

Reporting, Systems and Process Improvement

- Develop and maintain business management reports and performance metrics, including workforce, leave liability, financial and operational reporting.
- Manage and coordinate reporting processes, including Power BI dashboards and other reporting tools where applicable.
- Identify opportunities to improve business processes, systems and workflows.
- Coordinate the development, maintenance and continuous improvement of business procedures and administrative practices.
- Support organisational initiatives related to safety, health and wellbeing, governance and compliance activities.

Essential Requirements

- Minimum five years' experience in a business administration, business support, office management or corporate services role.
- Demonstrated experience delivering a broad range of business and administrative support functions within a corporate environment.
- Experience supporting financial processes, reporting activities, budget monitoring and forecasting.
- Strong written communication skills, with the ability to prepare professional reports, correspondence, spreadsheets and business documentation.
- Demonstrated ability to work independently, manage competing priorities and meet deadlines.
- Strong organisational and time management skills, with a high level of attention to detail.
- Well-developed stakeholder engagement and relationship management skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
- National Police Clearence

Desirable Requirements

- Experience using Power BI or similar reporting and dashboard tools.
- Experience working within finance, commercial services, corporate services or government environments.




- Knowledge of business improvement methodologies and process optimisation.
- Experience supporting Safety, Health and Wellbeing (SHW) initiatives, governance or compliance activities.

Key Competencies

- Business Administration
- Financial Administration and Reporting
- Stakeholder Engagement
- Communication and Collaboration
- Planning and Organisation
- Process Improvement
- Problem Solving and Initiative
- Time Management
- Attention to Detail
- Microsoft Office Suite
- Data Analysis and Reporting
- Power BI (Desirable)

Ideal CandidateThe successful candidate will be an experienced and proactive Business Administration professional with strong organisational, reporting and financial administration skills. They will be comfortable working across multiple priorities, supporting senior stakeholders, managing business processes and contributing to continuous improvement initiatives within a dynamic corporate environment.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via [email protected] or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/legal_documents/privacy_policy. Do not submit any sensitive personal information in your resume.

📌 Business Administration Assistant (Perth)
🏢 DFP Recruitment Services
📍 Perth