Company Description Jovian Services helps organizations connect information technology (IT) with operational technology (OT) to create secure, resilient, and productive systems that support critical operations. The company works at the intersection of enterprise technology and operational environments, focusing on infrastructure, cybersecurity, automation, and project delivery. Its approach centers on understanding each environment, delivering with quality, and building long-lasting solutions that improve reliability and reduce risk.

As an ISO 9001 certified organization, Jovian Services is committed to dependable, accountable work aligned with client objectives, enabling people and businesses to perform at their best.

Role Description

This role is offered initially as a flexible contract position of approximately three (3) days per week. Subject to demonstrated skills, performance and business requirements, the successful candidate may transition into an expanded Office Administration and Project Support role, increasing the engagement to approximately five (5) days per week.

· Manage daily office administration, records, document control, supplies and service providers.

· Prepare business correspondence, reports, presentations and other documents.

· Support management and respond professionally to employee, client and supplier enquiries.

· Coordinate recruitment, onboarding, offboarding and employee administration.

· Prepare HR documents and maintain confidential personnel, leave, training, certification,



visa and licence records.

· Administer uAttend schedules and attendance records, resolve discrepancies and finalise timesheets for payroll.

· Process Xero payroll, including hours, overtime, allowances, reimbursements, leave, adjustments,

payslips, payments and superannuation.

· Maintain Xero financial records and process invoices, quotations, purchase orders, supplier bills and credit notes.

· Support accounts payable and receivable, payment follow-up, reconciliations and cash-flow reporting.

· Maintain supporting financial records and assist external accountants with BAS, tax and year-end reporting.

Qualifications

· At least 2 years’ experience in office administration, HR support, payroll, bookkeeping or a similar combined role.

· Experience coordinating office activities, preparing business documents and maintaining confidential employee and financial records.

· Practical experience using payroll, accounting, attendance and timekeeping systems.

· Working knowledge of payroll, leave, superannuation, invoicing, reconciliations and employment administration.

· Experience supporting recruitment, onboarding, offboarding and general employee administration.

· Understanding of accounts payable, accounts receivable and routine financial reporting.

· Proficiency in common office productivity, spreadsheet, email and collaboration applications.

· Relevant qualifications in business administration, HR, payroll, bookkeeping or accounting are desirable.

📌 Office Administrator (Sydney)
🏢 Jovian Services
📍 Sydney