Shaping Spaces.

Shaping

Careers.

SHAPE Darwin is a locally based team delivering fitout, refurbishment and new build projects across the Northern Territory. Backed by the strength and stability of a national, ASX-listed business with more than 36 years of experience, we combine proven capability with a practical understanding of the Territory’s unique operating conditions.

Our work spans complex, compliance-driven government, defence, education, health and community environments, where coordination, reliability and strong stakeholder relationships matter. As part of our close-knit Darwin team, you’ll have the opportunity to build capability, take on responsibility and help shape lasting outcomes across the Territory.

You’ll play a key role in:

As a Project Administrator, you’ll support our project teams to keep essential administration, documentation and financial processes running smoothly. Working across a diverse mix of Territory projects, you’ll help create well-organised project environments from site set-up through to completion.

- Support general project administration, reporting and project finance tasks
- Process supplier and subcontractor invoices, purchase orders and documentation
- Coordinate RFIs, meeting minutes, correspondence and document distribution
- Maintain project registers, drawings, records and filing systems
- Assist with site set-up, inductions, signage and project administration requirements
- Update project information across our project delivery systems

What you’ll bring

You’ll be organised, proactive and comfortable balancing competing priorities in a fast-paced project environment. You’ll enjoy working closely with a close-knit team,



bringing a practical approach, attention to detail and a commitment to delivering reliable support.

- Previous experience in a project administration or similar administration role
- High-level computer literacy, particularly across the Microsoft Office suite
- Experience in a fast-paced environment with solid customer service skills
- Proficiency with systems such as Procore and Jobpac will be highly regarded
- Strong document control, coordination and record-keeping capability
- A collaborative and adaptable approach to supporting project teams
- A positive, accountable mindset and the ability to build trusted relationships

Why SHAPE is a great place to work: We have the ambitious vision to be ‘the place where everyone wants to work’. That’s why at SHAPE you’ll enjoy:

- A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review
- 5 additional paid leave days every year
- Personalised career development to fast-track your growth with regular check-ins
- An ‘Individual Flexibility Plan’ to match your work/life needs
- Competitive salary and profit-share potential (up to 15% of your salary)
- Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
- Personalised parental leave benefits for your growing family
- Regular social events to connect with your colleagues, subcontractors, and clients

Help Shape What’s Next!

Want to know more?

Check us out at www.shape.com.au/careers. Or go ahead and hit Apply!

Note to agencies: We have preferred recruitment partners in place and therefore are unable to accept speculative enquiries

📌 Project Administrator (Darwin)
🏢 SHAPE Australia
📍 Darwin