At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it's all driven by human intelligence.Because it takes human intelligence to build and power the systems and solutions that people depend on every day.
So we stay curious and make space for diverse points of view.
We share what we know and we challenge what's possible.From manufacturing and engineering to cybersecurity and space, we're driving progress in some of the world's most important industries – and working together to build a future we can all trust.The Thales Defence Mission Systems Domain is a leading provider of integrated mission solutions to surface ships and submarines, and is the No.1
Naval fleet support and technical services company in Australia.
It is also a specialist in the upgrade of naval vessels providing systems and platforms integration capabilities.The Scylla Project Support Officer will be part of a diverse team of engineers, technicians, production staff and management involved in the In-Service Support (ISS) of Collins class submarine.
Specifically, providing administrative and project support services to the group.OUR BENEFITSCompetitive remunerationFitness Passport Discount – Access to a network of Gyms across AUSEmployee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)Modernised Paid Parental LeaveVeterans LeaveNovated Lease optionsPersonal & professional training development opportunitiesKey Outcomes And ResponsibilitiesAs a Scylla ISS Project Support Officer, you are responsible for ensuring:Document Control: Preparation, configuration,



transmission and retention management of formal correspondence and contract deliverablesAct as moderator for document reviews of controlled project documentsPeriodic Report Review Administration: ensure reports are updated monthly, meetings are scheduled & actions completeFinancial Administration: raise purchase orders & acquit invoices as requiredMeeting administration: schedule & update project meetings, draft agendas, take minutesTravel co-ordinator administration: book flights & accommodation, manage itinerariesAdminister staff allowances: Commitment, Offsite & TravelMaintain and coordinate project actions utilising company tools (JIRA) including office supplies and consumables for the UWS Programmes OfficeSupport the administration of the Scylla ISS SharePoint SiteParticipate in the continuous improvement of administrative/support systems, processes and procedures, including Lean systems and processesActively contribute to HSE culture & improvements within the groupKnowledge/Experience/QualificationsTo be successful in your role,



you will have demonstrated and/or acquired the following knowledge and experience:Minimum of 3 years' experience in a project administration related roleDemonstrated abilities in using Microsoft Outlook, Word, Excel & PowerPointMust have very good written and verbal communication skillsMust have good initiative, self-management and planning skillsAbility to communicate effectively at all levelsDemonstrated experience in learning current software packages (e.g. JIRA)Desirable ExperiencePrevious experience working within Defence or Defence Industry environment LEAN or other continuous improvement exposureCert IV Business AdministrationDemonstrated abilities in using ORACLE financial softwarePrevious experience in document controlGOOD TO KNOWPrior to being offered employment, you will need to complete pre-employment police and (role dependent) medical checks.
Applicants must be Australian citizens and be eligible to obtain NV1 security clearance.
Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website AGSVA/.
In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role.
The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role.
The U.S. International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.Read more about our WORK180 endorsement.
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📌 Scylla Project Support Officer (New South Wales)
🏢 Thales
📍 New South Wales