Admin Officer - Head of Senior School OfficeClosing Date: 18/09/2026Job Type: Permanent - Full TimeLocation: Spring Hill QLDJob Category: Administrative AssistantsThe SchoolBrisbane Grammar School is a non-denominational boys' school of about **** students (Years 5 to12) overlooking the Brisbane CBD.
The School maintains a 150-year strong tradition of academic excellence, extensive cocurricular activities and student wellbeing programs.
We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.Our CommunityAt Brisbane Grammar School, we take pride in our dedicated and professional staff, who are part of the School's achievements.
The School values professionalism and fosters a dynamic culture of innovation and collaboration.
The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.Job DescriptionAbout the RoleThis is a Term Time position, working ***** weeks per year.PurposeThe Administrative Officer is responsible for overseeing and coordinating the daily operations of the Head of Senior School Office and supporting the Head of Senior School.
This includes administrative support and ensuring effective and effective operational procedures.
The role requires strong organisational, communication, and multitasking skills to support the smooth functioning of the Senior School Office.Support for the Senior School Office including but not limited to:AdministrationFirst point of contact, greeting visitors, answering phones, and assisting with general inquiries;Appointment setting/scheduling: directors; HOY, A/HOY, student wellbeing meetings, safeguarding children meeting, along with other committees;Assist in mail merges and bulk communications;Boarding: event forms; liaising with indigenous organisations for boarding students, international parentsBooking flights, accommodations, and transportation as requiredBooking of meetings and venues.Maintain accurate and up-to-date records, files, and databases (Microsoft office and Systems)Manage the day-to-day administration tasksMandatory reporting administration as required:



Government departments; QPS and Child protection servicesOld boys tutoring: creating term list, liaising with old boy tutors, setting up child protection training each term for new tutors, storing blue cards, contact detailsOrder catering and maintenance services for meetings and events.Parents Communications - Follow up, Information evenings (creating letter, flyers, RSVPs)Perform general office duties such as photocopying, scanning, printing/binding, collating, formatting documents.Proof newsletter article and provide to Community RelationsProof weekly communique and add to teamsSemester: liaise with key stakeholders to set assembly and newsletter schedule for each semesterGet approval from HOSS.Creating senior school assembly PowerPoint, ensuring the brand and format are correct, chasing slides from other staff presenting, and assisting captains with video slides.Creating the run sheet, sharing with staff, SLT, captainsSetting up parent meetings, follow-up letters to parents and appointmentsSystem updatesCommunicationServe as the primary point of contact for the Head of Senior School Office.Answer and direct phone calls, emails, and enquiries.Assist in the preparation of documents, PowerPoint and reports.Assisted with correspondence to parents, students, and suppliers.Assist with budget and expense tracking.Process invoices, purchase orders, and reimbursements.Manage credit card transaction reconciliations.Events and Program CoordinationAssist in planning and executing events and programs for the Senior School OfficeCoordinate with vendors, suppliers, and service providers.Desired Skills and ExperienceSkills and ExperienceProven experience as an Administrative Officer, Office Manager, or similar role.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).




Excellent organisational and multitasking abilities.Strong written and verbal communication skills.Ability to work independently and as part of a team.Attention to detail and problem-solving skills.Ability to be resourceful and proactiveAbility to work to a deadlineCommitment to and ability to work collaborativelyDemonstrate strong organisational skillsExcellent time management skills and ability to work efficiently and with flexibilityExcellent written and verbal communication skillsMaintain a high level of customer serviceMaintain the highest level of confidentialityOrganised self-starter with attention to detailProfessional attitude and appearanceWhat Can BGS Offer You?
Competitive salary structure + Free onsite parkingAccess to salary packaging options for eligible staffOpportunities for professional development and learning opportunitiesAccess to rewards and advantages via external providersAdditional insurance benefits through our Corporate Superannuation Plan for eligible staffDiscounted school fees for eligible staffState-of-the-art facilities and technology innovationAccess to the Employee Assistance Program (EAP)Active Staff Social Club including weekly morning teas, and special events14 weeks paid parental leave for eligible staffAnnual free flu vaccinationsOur organisation is committed to protecting children and young people from harm.
We require all applicants to undergo an extensive screening process prior to appointment.Candidates must disclose any information relevant to their eligibility to engage in activities involving children.Brisbane Grammar School reserves the right to close the advertisement before the listed closing date.BGS is an Equal Employment Opportunity employer committed to fostering a diverse, inclusive, and culturally safe workplace where everyone feels respected, valued, and empowered to thrive.
Our recruitment process is designed to be inclusive and accessible.
If you require adjustments at any stage, please let us know — we're here to support you.Discover the opportunities atQueensland's leading school for boys.
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📌 Admin Officer - Head Of Senior School Office (Brisbane)
🏢 Brisbane Grammar
📍 Brisbane