Job Description
Project Administrator/ Coordinator | Major Infrastructure Program
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Location: Sydney
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Contract: 1 month
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Start: ASAP
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Rate: $350 to $****** per day + super
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Are you an organised and proactive administrator with experience supporting complex projects? We are partnering with a leading Government organisation delivering one of Australia's most significant infrastructure programs and are seeking a Project Administrator to provide critical support to a high-performing project team.
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This is an excellent opportunity to join a large-scale program environment where your coordination, administration and stakeholder management skills will contribute to the successful delivery of projects that will have a lasting impact on communities across Sydney.
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About the Role
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Reporting to project leadership, you will provide comprehensive administrative and project support to a busy team. You will play a key role in ensuring project operations run smoothly by coordinating documentation, managing financial administration, supporting governance activities and maintaining accurate project records.
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Key Responsibilities
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Prepare, edit, format and coordinate project documentation including briefing notes, correspondence, reports, presentations and submissions.
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Provide meeting support, including scheduling, agenda preparation, minute-taking and tracking action items.
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Manage diaries, coordinate team activities and support day-to-day project operations.
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Maintain project registers, databases, electronic records and document management systems.
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Administer project budgets, monitor expenditure, reconcile accounts and maintain financial records.
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Raise purchase orders,



process invoices and support procurement activities.
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Liaise with contractors, suppliers and internal stakeholders regarding goods, services and project requirements.
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Assist with timesheet management, attendance records and other workforce administration processes.
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Respond to requests for information and support reporting requirements across the project team.
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About You
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Previous experience in a Project Administrator, Team Administrator, Executive Assistant, Project Support Officer or similar position.
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Experience supporting projects within infrastructure, construction, engineering, government or related sectors.
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Strong document preparation and coordination skills, with excellent attention to detail.
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Demonstrated experience managing competing priorities in a fast-paced environment.
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Financial administration experience, including purchase orders, invoicing and budget tracking.
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Excellent communication and stakeholder engagement skills.
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Strong proficiency across Microsoft Office Suite and document management systems.
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Why Apply?
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Opportunity to work on a landmark infrastructure program.
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Cooperative and supportive team environment.
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Exposure to large-scale projects and senior stakeholders.
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If you're a motivated administrator who thrives in a project environment and enjoys being the backbone of a successful team, we'd love to hear from you.
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Apply now or contact us for a confidential discussion.
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Contact: Katrina Gabriel | ************ |
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Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks.

📌 Project Support Officer (New South Wales)
🏢 Whizdom Recruitment
📍 New South Wales