Job Description
22.5 hours per week | Flexible across 3, 4 or 5 days | Remote or North Parramatta office
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Are you an experienced RTO administrator with strong knowledge of compliance, funding and reporting requirements?
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We're looking for a capable and reliable RTO Student Administrator to manage student administration, funding documentation and training coordination in a part-time role.
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About IRLearning
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IRLearning is the training division of SPASA (Swimming Pool and Spa Association), delivering nationally recognised, industry-led training across the pool and spa, construction, aquatic and business sectors.
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We are a growing and industry-aligned RTO focused on delivering high-quality, compliant training and supporting our students and industry partners to succeed.
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About the Role
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This is a hands-on administration role responsible for supporting the full student lifecycle, funding administration, reporting and training coordination activities.
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You will work closely with trainers, students, employers and internal stakeholders to ensure accurate administration, strong student support and well-managed student records across all areas of the RTO.
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Key Responsibilities
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Manage end-to-end student administration within aXcelerate
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Process compliant enrolments, inductions, LLND requirements and student documentation
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Prepare, review and maintain funding documentation, including Training Plans and ERAs
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Manage NSW and QLD funding contract administration and reporting requirements
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Manage AVETMISS reporting and maintain high levels of data accuracy
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Monitor student progress, completions,



withdrawals and extensions
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Issue qualifications and statements of attainment in line with compliance requirements
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Coordinate workshops, Zoom sessions and training logistics
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Manage invoicing and support payment tracking activities
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Respond to student, employer and stakeholder enquiries via phone and email
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Maintain accurate, organised and audit-ready student records at all times
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About You
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To be successful in this role, you will demonstrate:
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Proven experience in an RTO administration role, with a minimum of 2 years' experience required (essential)
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Experience managing NSW Smart and Skilled and QLD funding contracts, including reporting and compliance requirements, is required (essential)
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Smart and Skilled funding contract experience is required
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Strong working knowledge of AVETMISS and compliance obligations
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Experience using a student management system (aXcelerate highly preferred)
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High attention to detail and a robust focus on data accuracy
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Ability to manage competing priorities and meet deadlines
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Strong communication and customer service skills
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A proactive, reliable and accountable approach to your work
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Australian work rights are required for this position
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What We Offer
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Flexible part-time role (22.5 hours per week across 3, 4 or 5 days)
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Remote or office-based work options (North Parramatta or Adelaide)
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Supportive and collaborative team environment
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Opportunity to work within a specialised, industry-focused RTO
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Varied role with autonomy and flexibility
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📌 Rto Student Administrator (New South Wales)
🏢 RTOPilot
📍 New South Wales