Job Overview

Our client is seeking a sharp, highly organized Trades Accounts Receivable Coordinator to serve as the operational backbone for this expanding trades business. Working closely with the business owner, you will take full ownership of job-to-invoice conversions, payment collections, supplier reconciliation, and lead management. Your core objective is to clear administrative backlogs, streamline accounts receivable, and ensure seamless communication across all operational platforms.

Client Overview

Our client is a fast-growing residential and commercial electrical contracting business based in Repton, New South Wales, Australia. Operating a field team of electricians servicing residential developments, community housing projects, Indigenous housing programs, and industrial works, they are expanding rapidly across regional NSW. To keep pace with field growth, optimize operational efficiency, and stabilize cash flow, they are bringing on a remote Administrative Assistant to manage back-office operations and invoicing pipelines.

Schedule: Wednesday - Friday, Business Hours AEST (20 work hours per week)

Responsibilities

- Convert completed job requests and site logs from Spiderflow into accurate client invoices within Xero.
- Compile and attach job photos, compliance documents, and site notes to submittals to accelerate invoice approvals.
- Actively track aging accounts, send payment reminders, and follow up on outstanding receivables to optimize business cash flow.
- Reconcile supplier statements against customer accounts and job costing sheets to verify billing accuracy.
- Assist in auditing and clearing backlogged invoicing and administrative data tasks.
- Monitor and manage the central administrative inbox, responding promptly to incoming trade inquiries and client messages.




- Follow up on new job quotes and incoming leads to convert them into confirmed schedule entries for the field team.
- Maintain clean digital archives and operational records across Xero, Spiderflow, and email platforms.
- Support the rollout and adoption of new job management systems as operations continue to scale.

Requirements

- Proven background providing remote operational or administrative support, ideally within trades, construction, or field services.
- Demonstrated experience generating invoices, logging receipts, and tracking accounts receivable in Xero.
- Ability to navigate multiple software platforms simultaneously (job dispatch apps, accounting portals, email systems).
- Excellent written English skills for professional client correspondence, lead chasing, and payment collection.
- Prior experience working with Australian contractors, trades businesses, or platforms like SimPro/Spiderflow is a robust advantage.
- Available to work 20 hours per week distributed across Wednesday, Thursday, and Friday during Australian Eastern Standard Time (AEST) business hours.

Technical Stack & Tools
- Accounting & Invoicing: Xero Accounting
- Job & Fleet Management: Spiderflow (SimPRO experience highly regarded)
- Productivity & Workspace: Microsoft 365 / Google Workspace

Independent Contractor Perks
- Permanent work from home
- Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording.



Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Job Category

Administration

Job Type

Part Time (20 - 34 Hours per week)

Work Schedule and Timezone

Wednesday, Thursday, Friday, 20 hours per week flexible business hours Repton NSW

Published on

Sep 02 2026

BruntWork will never ask you for money or any other form of payment. If someone claiming to represent BruntWork is requesting a payment from you, please let us know at

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values - and the support didn't stop at placement... A reliable, professional partner I'd recommend without hesitation.”

- Zyrrah D, Bookkeeper

4.9/5

4.9/5

Trades Accounts Receivable Coordinator

Job Category

Administration

Job Type

Part Time (20 - 34 Hours per week)

Work Schedule and Timezone

Wednesday, Thursday, Friday, 20 hours per week flexible business hours Repton NSW

Published on

Sep 02 2026

BruntWork will never ask you for money or any other form of payment. If someone claiming to represent BruntWork is requesting a payment from you, please let us know at

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values - and the support didn't stop at placement... A reliable, professional partner I'd recommend without hesitation.”

- Zyrrah D, Bookkeeper

4.9/5

4.9/5

BruntWork provides opportunities that maximise your expertise so you can hit your financial goals faster with ambitious startups and well-known brands. Discover remote, work from home roles across every industry and job type.

📌 Trades Accounts Receivable Coordinator (Repton)
🏢 Bruntwork
📍 Repton