Job Description

We are currently partnering with a leading financial planning firm to recruit an experienced, highly capable Executive Assistant. Supporting the Managing Director and Senior Financial Advisers, you will play a critical operational role as a key point of contact for clients, executive leadership, and industry partners.

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- Work Type: Full time (Monday - Friday, 37.5 hours/week)
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- Location: City Fringe / Near City
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- Work Type: Full-Time (Monday - Friday, 37.5 hours/week)
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Key Responsibilities

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- Executive Administration & Calendar Management: Provide proactive, high-level administrative support to the executive leadership team, managing complex diaries, inbox triaging, travel arrangements, and expense reconciliations.
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- Governance & Practice Support: Prepare agendas, collate and distribute meeting packs, attend formal management and compliance meetings, take accurate minutes, and track action items.
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- Client Service & Issue Resolution: Professionally manage, triage, and resolve high-level client and stakeholder enquiries, escalating complex financial or service matters appropriately while maintaining confidentiality.
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- HR & Practice Operational Support: Assist the executive team with confidential HR administration, team records, and general practice administrative tasks.
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- Stakeholder Engagement: Act as a warm, professional first point of contact for senior leadership, handling all interactions with high discretion and professional standards.
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Key Requirements

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- Experience: Proven track record in an Executive Assistant or Executive Support role supporting C-suite leaders or Senior Financial Advisers.
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- Governance & Minute Taking: Strong background drafting agendas, attending formal business/committee meetings, and delivering concise, accurate minutes.
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- Discretion & Confidentiality: High level of professional maturity, maintaining absolute discretion when handling sensitive client portfolios, financial records, and executive communications.
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- Conflict & Resolution: Exceptional interpersonal skills with the ability to handle complex client enquiries calmly and diplomatically.
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- Technical Skills: Advanced proficiency across Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and exposure to financial planning software (e.g., Xplan) is highly regarded.
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At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

📌 Executive Assistant (Prospect)
🏢 Randstad - Australia
📍 Prospect