The Company

Long-established architecture practice with a strong reputation both in Australia and internationally. The practice has built an award-winning portfolio spanning civic, cultural, institutional, and infrastructure projects.

The role

Suited to someone with around two years' experience in a similar accounts role, across both AP and AR, ideally in a similar professional services firm. You'll take full ownership of accounts payable and support with accounts receivable and sub-consultant claim processing, resolving any discrepancies with Project Managers and the Project Accountant.

Key responsibilities

- End-to-end accounts payable: processing supplier invoices, matching to POs and approvals, preparing payment runs, issuing remittances, supplier statement reconciliations, and credit card reconciliations (approx. 100 invoices/month)
- Accounts receivable support: assisting with progress claims, entering approved variations, debtor follow-ups, and matching remittances to invoices (approx. 25 invoices/month)
- Sub-consultant claim processing: matching claims to billing schedules, coordinating Project Manager sign-off, resolving variances,



and tracking claims against Security of Payments Act timeframes
- General finance administration and support with month-end close

Skills and experience

- Minimum two years' experience in a similar transactional accounts role
- Prior experience in an architecture, engineering or professional services within progress billing/milestone-based invoicing environment
- Strong attention to detail across data entry, coding, matching and reconciling
- Proactive, organised and comfortable following up directly with Project Managers
- Strong written and verbal communication skills, and discretion with confidential information
- Familiarity with the Security of Payments Act
- Comfortable with Project Management and Accounting software and can pick up new processes quickly

Benefits:

- Excellent staff tenure and a strong finance team
- A busy social events calendar
- Skilled but relaxed working environment
- The practice includes people at every stage of their career, from recent graduates to long-serving professionals

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📌 Accounts Officer (Melbourne)
🏢 Aspect Personnel
📍 Melbourne