A Rare Opportunity to Join Melbourne’s Premier Event Venue

Step into the spotlight and become part of The Timber Yard, Melbourne's iconic event venue that’s redefining the landscape of live events. With a reputation as the go-to venue for world-renowned talent, this is an unmissable opportunity to join a dynamic team delivering unforgettable experiences.

As a leader in the event space, The Timber Yard hosts a diverse range of events — from high-profile corporate gatherings to intimate private functions and large-scale public spectacles. With exclusive, world-class performances regularly gracing our stage, we’re looking for an Events Coordinator who is passionate, organised, and ready to contribute to our continued success while upholding our legacy of excellence.

This is a unique chance to work in a high-energy, hands-on environment alongside some of the best in the industry, and play a key role in the delivery of standout events at one of Melbourne’s most celebrated venues.

About the Role

Position: Events Coordinator

Type: Full-Time

Salary: $75K+ Base (pending experience) + Super + On Target Earnings

Reporting to: General Manager

As Events Coordinator, you’ll take ownership of the event planning process from post-sale to execution. You’ll work closely with clients and internal teams to ensure each event runs smoothly, meets expectations, and delivers the exceptional quality The Timber Yard is known for.

Key Responsibilities

Liaise with clients following sales handover to coordinate and finalise event details

Work closely with our Sales and Operations teams to ensure seamless communication and delivery





Prepare detailed event documentation including run sheets, floor plans, timelines, and logistics

Manage site inspections, pre-event briefings, and handovers to operations

Uphold clear and consistent communication with clients, suppliers, and stakeholders

Proactively manage deadlines, ensuring each event is delivered as contracted

Identify opportunities for improvements and ensure each event is tailored to exceed client expectations

Provide recommendations on floor plans, event flow, and enhancements

Coordinate any upselling of event extras to support departmental KPIs

Who We Are Looking For

You have a talent for getting things done, and your attention to detail is second to none. You bring people together so seamlessly that it looks effortless — but behind the scenes, your experience and foresight allow you to anticipate problems before they arise and elevate an event at just the right moment.

Holding a client’s hand while juggling competing priorities comes naturally to you. You're cool under pressure and know how to keep all the moving parts in sync.

You take what’s been agreed — the brief, the beverage package, the floor plan, the run sheet — and hand it to the operations team as a complete package, tied up with a bow.





You value structure and are diligent in your communication with clients, suppliers, and stakeholders. You're the glue that keeps the process on track.

Strong customer service and communication skills are essential, as is the ability to deliver under pressure. You meet deadlines and ensure each event reflects what was promised and agreed.

About You

2+ years’ experience in a similar Events Coordination role, preferably within an agency or large-scale venue

Proven ability to manage multiple events and priorities under pressure

Strong interpersonal and communication skills, both written and verbal

High attention to detail and strong organisational skills

A natural problem solver who remains calm and solutions-focused

Comfortable working in office, hands-on, and as part of a collaborative team

Why Join The Timber Yard?

Be part of a highly respected venue that’s a cornerstone of Melbourne’s event scene

Work on a wide variety of events – from global brand activations to private celebrations

Join a close-knit, supportive team of industry professionals

Build your career at a venue known for innovation, creativity, and excellence

Enjoy working in an authentic, supportive and highly engaged work environment

Learn More About Us

Website:

Facebook: facebook.com/thetimberyardvenue

Please note: This is a full-time, on-site role based in Port Melbourne. Remote or hybrid work arrangements are not available.

Due to a high volume of applications, only shortlisted candidates will be contacted.

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📌 Event Coordinator (Port Phillip City)
🏢 The Timber Yard
📍 Port Phillip City