Accounts & Office Manager | EA to MD — Full time, School Hours or Part Time

Accounts, reporting and office management role supporting a small, growing clinical and facility products supplier. You'll hold the money, numbers and admin together behind the sales team, enabling them to be in front of customers. Tracking team performance KPI's with daily, weekly and monthly dashboards.

Key responsibilities

Customer invoicing, payment allocation, reconciliations, and following up overdue invoices

Supplier invoices, payment runs, and sorting out discrepancies

Build and run numbers that tell how the business is tracking — sales by rep and sector, margins, customer activity, cash flow, operational KPIs

Produce the weekly and monthly pack and bring what it means to the leadership meeting

Manage supplier relationships, compliance and renewals, records, and keeping processes documented

Notice and pick up what nobody's picked up

Executive assistance to the Managing Director — calendar, meetings, travel, inbox triage, and keeping commitments moving

About you





Real AP and AR experience, end to end

Robust spreadsheet skills, business savvy and analytical knowing what drives economic value — able to build a report someone can act on

Xero or similar experience

Comfortable enough with numbers to see what they're telling you

Organised enough to run a monthly cycle without a reminder

Discreet, as you'll see everything

Want to own a whole area and run it properly

About us

Gienic supplies clinical and facility products to aged care homes and dental practices across Australia. We're in Epping. We're small, we're growing, and we win on service rather than price.

30 hours a week, 9:00am to 3:00pm Monday to Friday

Genuinely flexible on daily start and finish for the right person

Onsite parking in Epping

Ownership of the back end of the business

Direct working relationship with the Managing Director

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📌 Accounts & Office Manager | EA to MD — Full time, School Hours or Part Time (Melbourne)
🏢 Gienic
📍 Melbourne