Join our team as a Senior Medical Administration/Surgical Co-Ordinator Position for a high profile dermatology practice in Potts Point, Sydney, Australia.

This is a outstanding opportunity to join a busy, rapidly expanding dermatology practice offering a full range of surgical and medical dermatological services including Mohs surgery.

The practice offers a range of therapies utilising the latest dermatological technology, with the focus being on skin cancer.

You will be working in an environment that is dedicated to ensuring that patients receive the highest level of patient care in a professional and comfortable environment.

You will be our ambassador of these values and will continue to develop and nurture this culture within the team.

This role is for a Medical Administration/Surgical Co-Ordinator to join the team, based in St

Luke’s Clinic, Potts Point. The role would be full-time.

Close to public transport – 7 minute walk from Kings Cross Station and major bus routes

Suit experienced Medical Secretary/Administrator

The Role

The main objective of the role is coordinating the day-to-day clinic functions and administration

operations of the practice, always delivering exceptional service to patients and families attending

the clinic.

You will be someone that is highly organised and always a step ahead of the doctor, having

your finger on the pulse and ensuring that all reception and administrative tasks are completed

efficiently allowing them to focus on what they love – taking care of the patients.

What is offered:

A welcoming and supportive team environment

Comprehensive training and professional development opportunities





Long-term career growth with opportunities to expand within the practice

Your Skills & Experience

Previous experience as a Medical Administrator/Medical Secretary/Medical

Receptionist/Surgical Co-ordinator is desirable

Able to multitask effectively, handling patient interactions, emails, and calls simultaneously

Competent in using Xestro medical software is desirable but full training is available if

required

Advanced computer skills and comfortable with utilising digital technology to streamline

practice processes and for efficiency

Proficient in Microsoft Office and comfortable using medical software.

You are passionate about providing an exceptional level of customer service

Being the right hand of a busy specialist comes naturally to you, and you are always ten

steps ahead on account of your thorough organisation, planning and action

Passionate, energetic, results-focused and a ‘can do’ attitude. You are committed to a high

level of integrity and professional standards

A proactive problem solver who takes initiative and works well in a team

A fast learner with the ability to absorb new information about procedures and processes

A high level of numeracy skills and attention to detail

You can work independently, self-motivated and always get the job done





Highly-developed interpersonal skills to nurture good working relationships with patients,

other medical disciplines and hospitals

Previous experience working for a specialist is a must

Your Duties & Responsibilities

Answering of phone calls and attending to reception duties on clinic days

Efficient management of all patient data, clinical appointments, procedures, clinical files,

correspondence and accounts

Scheduling and effective management of patient bookings in Xestro software

Be aware and have your finger on the pulse in relation to billing patient flow, patient care

and theatre management

Management and co-ordination of billings (consultation, surgical and health funds)

Provide quotations to patients for procedures

Coordinate surgery admissions, hospital paperwork and theatre lists

Work closely with the doctor to ensure the best possible experience is provided by the clinic

to the patients and families

Monitoring and maintenance of office and medical equipment

Coordinate accounts receivable and payable and maintain debt prevention

Nurture and develop strong relationships with healthcare professionals and stakeholders

within the health community

Coordinate with external suppliers and advisers

How to Apply:

Please submit your CV and a Cover Letter addressing the following:

o Your availability and flexibility

o Any previous specialist medical practice experience

o Your experience with medical software and billing

o Why you want to join this particular practice and how you’ll

contribute to the success of the practice

We thank all applicants, but only those selected for an interview will be contacted.

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📌 Senior Medical Admin & Surgical Co-ordinator (New South Wales)
🏢 The Proper Recruiter
📍 New South Wales