Are you an experienced Executive Assistant who thrives in a fast‑paced, high‑trust environment? This is a rare prospect to support two senior leaders - while playing a key role in the smooth running of team operations.

This role is ideal for someone who brings exceptional judgement, initiative and organisation, and who enjoys being the central coordination point for complex stakeholders, sensitive information and high‑priority deliverables.

About the Role You’ll provide high‑level executive, administrative and stakeholder support. You’ll manage calendars, communications, board‑related deliverables, travel, meeting agendas and team coordination — ensuring both executives are always prepared, informed and operating efficiently.

Key Responsibilities

- Act as the primary point of contact for internal and external stakeholders, including directors, regulators and senior leaders
- Proactively manage inboxes, calendars, calls and meeting preparation
- Prepare presentations, papers and documentation across the Microsoft suite
- Coordinate weekly travel arrangements




- Monitor board planners and ensure upcoming deliverables are tracked and met
- Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings
- Maintain ER filing systems in line with legal and organisational requirements
- Support team morale, workflow and communication across the EA network
- Ensure deadlines are met, priorities are managed and action items are followed through
- Uphold strict confidentiality and discretion at all times

About You You’ll be a trusted, proactive EA who brings professionalism and exceptional organisational capability. You anticipate needs, communicate clearly and build strong relationships across all levels.
You will bring:

- Minimum 5 years’ experience as an Executive Assistant (financial services highly regarded)
- Outstanding attention to detail and time management
- Ability to work under pressure, manage competing priorities and make sound decisions
- High level of discretion and confidentiality
- Strong written and verbal communication skills

Please apply now!

📌 Executive Assistant (Melbourne)
🏢 Mecca Recruitment Group
📍 Melbourne