Job Description

An exciting opportunity is available for an experienced administration or governance professional to join a leading independent school based in Springfield, providing high-level administrative and governance support to the Board and senior leadership team.

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Working 2 days per week through to December 2026, this role will suit an experienced Executive Assistant, Board Secretary, Company Secretary, Governance Officer or senior administrator who enjoys working in a professional school workplace where confidentiality, organisation and attention to detail are paramount.

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About the Role

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Reporting to the Company Secretary/PFO, the Assistant Company Secretary will provide comprehensive administrative and governance support to the Board, Board sub-committees, Chair, Deputy Chair, CEO and other key stakeholders.

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This is a varied role involving Board meeting coordination, preparation of governance documentation, minute taking, maintaining corporate records and supporting key governance processes.

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Key Responsibilities

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- Provide high-level administrative and secretarial support to the Board, Chair, CEO and Company Secretary/PFO.
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- Coordinate Board and sub-committee meetings, including agendas, papers, minutes, venues and meeting technology.
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- Prepare and distribute Board papers, reports, correspondence and governance documentation.
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- Attend meetings, take minutes, maintain action registers and follow up outstanding actions.
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- Manage the Board calendar, planner, email account and member communications.
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- Maintain corporate records, policies, registers, resolutions and conflicts of interest.
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- Support AGM, Board review, reconstitution,



induction and professional development activities.
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- Assist with governance, statutory and compliance requirements, including ASIC and ACNC matters.
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- Coordinate Board events, travel and approved expenses, liaising with Directors, school staff and key stakeholders.
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- Maintain strict confidentiality when handling sensitive Board and organisational information.
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About You

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You will be an experienced administration professional who is confident working with senior executives, Directors and other high-level stakeholders.

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To be successful, you will demonstrate:

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- Previous experience in senior administration, executive support, governance, company secretarial or Board support.
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- Excellent organisation, time management and attention to detail.
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- Strong written and verbal communication skills, including minute taking and formal documentation.
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- Confident managing meetings, competing priorities and deadlines.
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- High level of discretion and professionalism with confidential information.
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- Strong Microsoft Office skills and ability to work independently.
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Experience within a governance, education, not-for-profit, corporate or public sector environment will be highly regarded.

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The Opportunity

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This is an excellent opportunity for an experienced administrator or governance professional seeking a part-time opportunity of 2 days per week through to December 2026, with the chance to work closely with senior leadership and contribute to important Board and governance activities.

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If you are highly organised, discreet and enjoy being the person who keeps everything running smoothly behind the scenes, we would love to hear from you.

📌 Executive Support Officer - Board & School Governance | 2 Days Per Week | Springfield (New South Wales)
🏢 Top Office Group
📍 New South Wales