Position Number
9021

Position Classification
AO4BI $81,487

Location
Batchelor Campus

Reporting to
Team Leader, Accounting Services

Licences
Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to commencement.

Required Qualifications
Qualifications in accounting or a related area.

How to apply
Submit application to ••••@batchelor.edu.au

- All applications must include a completed application lodgement form
- Each selection criteria must be individually addressed
- Current CV/resume to be included

Tenure
Full Time Fixed Term for 1 year, with the possibility of further opportunities depending on future organisational needs and applicable policies and processes.

Applications close
15 September 2026

Purpose of the Position
The primary purpose of this position is to ensure accurate and timely processing of accounts payable transactions. The role reviews, verifies and processes invoices and purchase orders, follows up required approvals, maintains accurate financial records, and responds to Accounts Payable enquiries from internal and external stakeholders. The position also provides related operational support to the Finance team as required.

Duties

- Receive, review, and verify tax invoices to ensure accuracy and compliance with Institute policies before processing them promptly into the accounting system.
- Process purchase order invoices by matching invoices with corresponding purchase orders, resolving discrepancies, and liaising with Procurement or relevant staff where required.
- Coordinate and follow up required approvals in accordance with the Institute’s financial delegations and maintain appropriate approval records for audit purposes.
- Enter and maintain accurate financial data in the accounting system, reconcile Accounts Payable transactions, and assist with month-end closing activities.
- Assist with corporate credit card transaction verification in Expense8,



including checking supporting documentation and transaction details in accordance with Finance procedures.
- Provide Accounts Payable records, supporting information and assistance for financial audit requirements as needed.
- Address Accounts Payable-related inquiries from internal and external stakeholders promptly and professionally.
- Undertake other reasonable duties within the scope of the classification and Finance function as directed by the supervisor.

Selection Criteria – Essential

1. Demonstrated commitment to upholding high ethical standards in accounts payable practices, including confidentiality, integrity, and honesty in handling financial transactions.
2. Demonstrated experience in accounts payable processes, including receiving, reviewing, and processing invoices with a high degree of accuracy and compliance.
3. Demonstrated knowledge of financial policies, procedures, and regulatory requirements relevant to accounts payable operations, or ability to rapidly acquire this knowledge.
4. Demonstrated ability to meticulously review and verify tax invoices, purchase orders, and other financial documents to ensure accuracy and compliance with organisational policies.
5. Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Aboriginal and Torres Strait Islander families, communities, and organisations.
6. Highly effective interpersonal skills including proficient written and oral communication which can be adapted to meet the needs of people from all educational levels.
7. Demonstrated initiative and managing workload priorities to meet deadlines in a quick-paced environment.
8. Understanding of Work Health and Safety principles and practices, and ability to comply with Institute WHS Policies and Procedures.

Selection Criteria – Desirable

1. Tertiary qualifications in accounting or a related area.
2. Proven working experience in the Government Accounting System (GAS) or similar environment in particular accounts payable module (NTG Pay).

For any enquiries, please call Sariana Perry on 8939 7475

📌 Accounts Payable Officer (Darwin)
🏢 Batchelor Institute
📍 Darwin