About the role

You will support the sales and leasing team end to end — from the moment a listing is signed through to settlement. Reporting to the Sales Director and Business Manager, you will coordinate marketing campaigns, prepare client-facing material, and keep the administration behind every deal running cleanly.

Key responsibilities

- Coordinating marketing campaigns — media bookings, signboards, PR and publications, website listings, and mailing lists drawn from our buyer databases
- Producing weekly and monthly e-brochures, the quarterly newsletter, and monthly flyers to prospective vendors and building owners
- Assisting with Property Sale Submissions, Property Information Reports and property investment reports
- Preparing weekly written updates to clients, and minutes of the weekly sales meeting
- Preparing sales commission invoices and marketing tax invoices, and following up payment
- Maintaining the sales database and researching sales and real estate data
- Liaising with service suppliers,



and with Trust Accounts and General Accounts on marketing and sales invoices
- Assisting with pre-listing kits, buyer, builder and valuer inspections, and pre-settlement inspections
- Responding to enquiries promptly, and covering reception over lunch and as required

About you

- Highly organised, with the ability to prioritise across several live campaigns
- Strong Word and Excel skills
- Excellent written English — you will be proof reading material that goes to clients
- A creative eye for marketing and promotion
- A good telephone manner and a genuine team approach
- Experience in real estate, property or professional services administration is an advantage, but we will consider solid candidates from any background who can demonstrate the above

About us

Allard Shelton is a long-established Victorian commercial property agency. Our sales and leasing team runs campaigns across the CBD, city fringe and metropolitan Melbourne.

📌 Commercial Sales and Leasing Assistant (Melbourne)
🏢 Allard Shelton
📍 Melbourne