About the Role:

We’re partnering with a well-established Trades Business based in Seaford, operating across hire, transport and logistics, who are looking for a hands-on Operations Administration Assistant to join their team. You’ll support the wider business across administration, document control, job scheduling, records, office coordination and general operational support.

Key Responsibilities:
Provide day-to-day administration support to management and the wider team.
Maintain accurate company, employee, contractor, customer, supplier and operational records.
Manage document control, filing, scanning, uploading and archiving.
Assist with job scheduling and coordination through Visual Dispatch.
Track licences, tickets, certificates, inductions and other required documentation.
Help organise and tidy up back-of-house administration systems and processes.
Provide ad hoc support with PA duties and accounts administration.
Manage office supplies, amenities and general office organisation.
Jump in across the business and take ownership of ad hoc tasks as they arise.

Skills and Experience:
Previous experience in Administration, Office Coordination,



Operations support or a similar role.
Highly organised with strong attention to detail.
Confident working with systems, data, spreadsheets and Microsoft Office.
Comfortable juggling multiple priorities in a busy workplace.
Strong communication skills and a friendly, professional approach.
Proactive, reliable and willing to take ownership.
Practical and adaptable, with a genuine willingness to help wherever needed.
Comfortable working within a blue-collar, operational environment.
A willingness to learn recent systems and processes.

About the Company:

You’ll be joining a small, established business operating across hire, transport and logistics, where everyone plays a role and no one is afraid to roll up their sleeves and get stuck in. The business is going through an exciting period of growth and improvement, with a strong focus on creating more structure across its systems, processes and administration. You’ll have the prospect to make a real impact by helping bring the office and back-of-house operations to the next level.

📌 Operations Administration Assistant Victoria
🏢 Sharp & Carter
📍 Victoria