Be Recruitment is partnering with an innovative and growing not-for-profit organisation to recruit an experienced Executive Assistant to support its Chief Executive Officer.
This is far more than a traditional administrative role. As a close and trusted partner to the CEO, you will anticipate needs, coordinate competing priorities and bring structure and calm to a fast-paced environment.
You will manage sensitive information with absolute discretion, establish effective executive systems and enable the CEO to focus on strategic leadership, organisational growth and stakeholder engagement.

The role

Managing a complex and evolving diary, inbox and executive priorities
Coordinating meetings, travel arrangements and executive logistics
Preparing and formatting professional correspondence, reports, presentations and Board papers
Coordinating Leadership Team meetings, including agendas, minutes and action tracking
Monitoring deadlines and following up commitments through to completion
Identifying emerging issues, potential risks and time-sensitive matters
Establishing systems and workflows that improve executive effectiveness
Supporting governance activities and maintaining confidential executive records
Acting as a professional and trusted first point of contact for the CEO

Providing coordination and administrative support across organisational projects

About you

You are an accomplished Executive Assistant who is confident supporting executive leaders. Highly organised and proactive, you naturally anticipate what is needed and remain several steps ahead.

You will bring:





Demonstrated experience providing high-level support to a CEO or senior executive
Exceptional organisational skills and outstanding attention to detail
The ability to manage multiple and changing priorities in a fast-paced environment
Strong written communication skills, including experience preparing executive and governance documentation
Excellent interpersonal skills and the ability to build trusted relationships at all levels
Sound judgement and absolute discretion when handling sensitive and confidential information
High emotional intelligence, maturity and resilience
A proactive, solutions-focused approach and strong sense of ownership
Advanced Microsoft Office, Teams and Google Workspace skills

Experience establishing systems and processes that improve efficiency

Warm, approachable and professional, you will understand how to protect the CEO’s time while maintaining a collaborative, respectful and relationship-focused approach. You will demonstrate integrity and humility and have the confidence to respectfully clarify or challenge priorities when appropriate.

Most importantly, you will be motivated by the opportunity to support a purpose-driven organisation making a meaningful difference in the lives of women.





What is offered

Part‑time hours of between 20 and 30 hours per week across four days
Flexibility to work shorter days
Salary packaging and not‑for‑profit entitlements
Additional annual and wellbeing leave
Regular professional development, training and supervision
A supportive, feminist and trauma‑informed organisational culture
The chance to contribute to an innovative recovery and healing service
A culturally sensitive workplace committed to decolonisation and supporting First Nations staff and clients

Cultural supervision and mentoring for First Nations employees

Additional information

This position is open to women only. Being female is considered a genuine occupational qualification under Section 31 of the Anti-Discrimination Act 1977 (NSW).

The successful applicant will require:

A National Criminal Record Check
A Working with Children Check

Eligibility to work in Australia

We are committed to ensuring an inclusive and accessible recruitment process. If you require any adjustments or support during the interview or assessment stages, please let us know and we will be happy to accommodate your needs.

- Please note: Having a criminal record will not automatically exclude your application. We recognise that women can have experiences with the criminal justice system that are discriminatory and unjust. For example, women may be misidentified as a primary offender in DFSV situations. We also acknowledge that women can move on from their past.

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📌 Executive Assistant (Shellharbour)
🏢 Be Recruitment
📍 Shellharbour