Administration Assistant

We're Feros Care, and we're pleased to meet you.

And what we care most about is helping people live healthier, happier, better connected lives.

Since 1990, we've been making it happen, both for older Australians and people with disability.

We are proud to be Game Changers. Dream Makers. Kindness Champions. Culture Shapers. Vibrant

Creators. And it's not just us who thinks so; We've won many awards on the local and international stage for our approach.

We're seeking an Administration Assistant to join our Procurement team on a 4 month contract opportunity from October 2026 to February 2027.

Working closely with the Head of Procurement and Facilities, you'll be a key support to the Procurement team, helping to keep things running smoothly behind the scenes. From managing administrative processes and supplier information to supporting compliance activities, your work will help ensure the team can deliver efficient and effective outcomes across the organisation.

Your contribution will help support the important work we do for the people and communities we serve.

What you'll do

- Be a friendly and professional first point of contact for phone, email and face to face enquiries.
- Provide high quality administrative support to help the Procurement team operate smoothly and efficiently.
- Maintaining filing, archiving and office systems, ensuring accurate record keeping and data integrity.
- Coordinate shared inboxes, incoming and outgoing and urgent document management.
- Support supplier and contractor onboarding, compliance activities and other procurement administration processes.
- Assist with maintaining procurement databases and systems, including Dynamics 365 and Passport.
- Providing support with operational tasks and team projects, as required.
- Identify opportunities to improve processes and contribute to initiatives that strengthen efficiency, compliance and team success.

What you'll bring





- A positive, customer focused approach and a genuine desire to help others.
- Strong relationship building skills and the confidence to communicate with a variety of stakeholders.
- Excellent organisational skills, with the ability to juggle competing priorities and stay on top of deadlines.
- A curious and proactive mindset, with strong analytical and problem-solving abilities.
- Previous administration experience and a keen eye for detail, ensuring accuracy in everything you do.
- Sound judgement, initiative, and the ability to handle sensitive information with discretion and confidentiality.
- Confidence using Microsoft Office applications, particularly Outlook, Word and Excel.
- Experience with Passport, Dynamics 365 and TechnologyOne is highly regarded.

Qualifications & Checks

- Current Australian Driver Licence.
- Undergo a Nationally Coordinated Criminal History Check.
- Valid Australian working rights.

Desirable Criteria

- Certificate or Diploma in Office Administration, Business Administration, or a related field.
- Previous experience in a health, aged care, community services or not for profit environment.
- Experience working with procurement, supplier management or contractor compliance processes.

Feros Care acknowledges and pays respect to the Traditional Custodians of this land on which we work. We actively seek to include, welcome and value the unique contributions of all people. We encourage applications from Aboriginal and Torres Strait Islander people, people from cultural and linguistically backgrounds, and people with disability.

If you would like to discuss accessibility requirements, preferred communication methods or other possibilities, please contact [email protected]

If you're interested in this prospect, we'd love to hear from you!

Applications will be reviewed on an ongoing basis, so we encourage you to apply early as the role may close once a suitable candidate has been selected.

📌 Administration Assistant, Procurement (City of Gold Coast)
🏢 Feros Care
📍 City of Gold Coast