For those wishing to apply, please email [email protected] with a copy of your resume and salary expectations.

About the Role The Programs Coordinator plays a key role in supporting the successful delivery of the Association's programs, events and strategic initiatives.

Working closely with the Head of Operations and team, this role is responsible for coordinating projects, delivering events, supporting communications and marketing activities, and ensuring organisational priorities are executed efficiently.

This is a highly diverse role suited to someone who enjoys bringing structure to complexity, thrives in a fast-paced environment and takes pride in delivering exceptional outcomes.

Key Responsibilities

Program & Project Coordination

- Coordinate the delivery of organisational programs, projects and strategic initiatives.
- Maintain project plans, timelines and action registers.
- Coordinate cross-functional activities to ensure projects remain on track.
- Maintain project management systems (e.g. Trello).
- Identify opportunities to improve project delivery and organisational efficiency.

Events & Program Delivery

- Coordinate the operational delivery of conferences, events, workshops and member programs.
- Own the delivery of webinar and member events both domestically and internationally
- Manage event timelines, logistics and delivery schedules.
- Coordinate registrations and ticket sales through event management platforms.
- Liaise with venues, suppliers, speakers and sponsors.
- Prepare event documentation, run sheets and briefing materials.
- Coordinate delegate communications.
- Assist with sponsorship deliverables and exhibitor logistics.




- Support onsite event delivery and post-event evaluations.

Communications & Marketing

- Maintain and update the Association's website and LinkedIn.
- Schedule and publish social media content.
- Maintain digital assets and communication resources.
- Support the promotion of events, programs and organisational initiatives.

Organisational Coordination

- Manage the shared operations inbox and direct enquiries appropriately.
- Assist with supplier coordination and procurement activities.
- Update organisational dashboards and KPI reporting.
- Assist with compiling monthly organisational reporting.

Team & Executive Support

- Provide administrative and project support across the organisation to assist the CEO and broader team in delivering strategic priorities.
- Undertake research and prepare briefing materials, presentations and supporting documentation as required.
- Maintain industry databases, contact lists and organisational records to support business development and stakeholder engagement.
- Assist with the preparation of reports, dashboards and organisational documentation.
- Support cross-functional projects and provide coordination assistance across membership, policy, events and operations as required.
- Contribute to continuous improvement initiatives by identifying opportunities to enhance organisational processes and efficiency.

Skills & Experience

Essential

- Experience in project coordination, events, administration or program delivery.
- Ability to manage multiple competing priorities.
- Experience coordinating events or stakeholder engagement activities.
- Experience managing website content (WordPress or similar CMS).
- Experience using project management tools such as Trello

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