Ashbrook Kitchens and Joinery is looking for an experienced, highly organised and proactive Office Coordinator to join our growing team.

This is much more than a standard administration position. We are looking for someone who can take genuine ownership of the day-to-day administration and coordination of our jobs, understand where each job is up to and ensure nothing falls through the cracks.

Working closely with management and our production team, you will manage jobs from initial enquiry through to completion and invoicing, maintain our Work in Progress (WIP), liaise with clients and trades, prepare documentation, follow up outstanding actions and keep jobs moving.

Key responsibilities will include:
Managing and monitoring jobs from initial enquiry through to completion and invoicing
Maintaining accurate WIP and job statuses
Liaising with clients, trades, suppliers and internal staff
Monitoring and actioning incoming emails and enquiries
Following up outstanding quotes, variations, approvals, reports and documentation
Preparing and sending work orders




Following up completion photos and documentation from trades
Preparing invoices and identifying jobs ready for invoicing
Assisting with estimates and quotations
Preparing variations and applying margins to external quotations where required
Registering recent jobs and maintaining accurate job records
Preparing contracts and associated documentation
Saving and maintaining job correspondence, documents and photographs
Identifying jobs and proactively following up what is required
Supporting management with outstanding actions, deadlines and follow-ups

We need someone who can think for themselves and stay one step ahead. You should be comfortable chasing management, trades and clients for information and following things through until they are completed.

Experience within joinery, construction, building, trades or a similar industry would be highly regarded.

This is a full time, office-based position and is not a work-from-home role.

📌 Office Coordinator Huskisson
🏢 Hobbs Constructions
📍 Huskisson