We have a fantastic chance with a highly regarded financial services firm, supporting the Chairman in a quick-paced, high-profile, and rewarding role. This is a permanent, full-time role, based onsite in Melbourne's CBD.

We are seeking an experienced Executive Assistant with a proven track record supporting C-Suite executives. The successful candidate will be highly professional, discreet, polished, and confident managing competing priorities in a energetic environment. Extensive Board support experience, exceptional organisational skills, and the ability to engage with senior stakeholders and VIP guests are essential.

Key Responsibilities:
Providing direct executive support to the Chairman
Complex diary and inbox management
Monitoring correspondence and ensuring all requests are actioned and followed up appropriately
Dictation and preparation of reports, client file notes, letters, and correspondence
Coordinating domestic and international travel, including detailed itineraries and meeting schedules
Meeting and greeting guests, with an understanding of protocol when dealing with business leaders, VIPs, and politicians




Providing personal and family assistance as required
Assisting with the organisation of functions, workshops, and meetings
Managing events, including boardroom lunches and dinners, invitations, RSVPs, catering, venue coordination, seating plans, and event oversight
Preparing, printing, binding, and filing Board papers and other documentation
Leading the administration team as the Senior EA, ensuring the smooth operation of the firm's administrative support function

About You:
Extensive Executive Assistant experience supporting senior executives at C-Suite or Board level
Strong Board administration and governance experience
Exceptional communication and stakeholder management skills
Highly organised with the ability to manage multiple priorities and tight deadlines
Professional, proactive, and able to maintain absolute confidentiality
Comfortable interacting with high-profile individuals and senior business leaders

If this sounds like the next step in your career, please submit your resume and cover letter to McKinley Green today!

📌 Executive Assistant To Chairman Melbourne
🏢 McKinley Green
📍 Melbourne